Construction Office Administrator - Miami, FL

Construction Office Administrator – Miami, FL

Apply for the Construction Office Administrator role at Vensure Employer Solutions.

We are seeking an experienced, self‑directed temporary Office Administrator who can manage the day‑to‑day administrative tasks of a general contractor’s office. The position is 100% in‑office, Monday–Friday, 8:30 am–5:30 pm.

• Provide general administrative support to the Executive Team and overall office.
• Answer, return, and log telephone calls; check voicemail.
• Coordinate Executive Team calendars on Microsoft Outlook.
• Manage visitor reception and prepare conference rooms.
• Maintain a neat, organized, and clean office environment.
• Use Microsoft SharePoint and One Drive to create, save, and organize files.
• Coordinate check printing for subcontractors and review invitations to bid and contract requirements.
• Obtain certificates of insurance, W‑9s, and subcontractor documentation.
• Support marketing campaigns and communicate with vendors on required documentation.
• Purchase office supplies and project‑related finish materials, maintaining inventory.
• File and organize paperwork, invoices, and project documents.
• Open mail and coordinate departmental execution.
• Follow up on pending vendor or subcontractor items.
• Print and organize hard copies of drawings and plans for office and job sites.
• Attend weekly staff meetings, record minutes, and distribute to the team.
• Verify contractor payment applications for accuracy and maintain lien waivers.
• Collect and save RFIs and submittals, preserving and distributing drawings and document revisions.

• 100 % in‑office (no remote work).
• Strong initiative, work ethic, multitasking, follow‑through, organization, and detail orientation.
• Excellent written and verbal communication skills.
• Leadership ability and comfort working autonomously.
• Intermediate to advanced proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Strong interpersonal skills; teamwork with all employee levels, vendors, and tenants.
• Analytical and critical thinking skills.
• Basic understanding of accounting principles.
• Ability to multitask in a rapid‑moving environment.

• Bachelor’s or Associate’s degree (BA/BS) from an accredited college or university.
• Minimum 3–5 years of related or equivalent experience, specifically in a construction‑related field.
• Working knowledge of construction contracts, subcontracts, and invoices (AIA format).

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industry: Human Resources Services