Legal Administrative Assistant

1 week ago Be among the first 25 applicants

This range is provided by Winter Park Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60,000.00/yr - $65,000.00/yr

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high-quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for an Administrative Assistant in the Miami, FL area. This is an in-office 5 days/week role.

ROLES AND RESPONSIBILITIES:

• Preparing, making changes and finalizing SOWs
• Creating SOWs - Upload unsigned and signed ATS/SOWs in User Verse /People Soft
• Upload 8879's in User Verse - E-filing
• Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in User Verse prior to completion)
• Update workflows as needed
• Creating/changing/updating info on People Soft (contacts, billing authority/specialist, renewals)
• People Soft request
• New Client setup
• Checking payment information/details
• Checking the Pools in User Verse
• BDO Global Portal
• CRM
• Answer/Transfer incoming calls
• Create UPS or Fed Ex Labels for outgoing packages – Certified mail
• Check the conference room calendar making sure we have everything we need before a meeting.
• Correspondence Assistance
• Expenses

QUALIFICATIONS:

- High School Diploma, GED or equivalent required

- Bachelor's degree preferred

EXPERIENCE:

- Three (3) or more years of administrative experience required

- Professional services firm experience preferred

SOFTWARE:

- Advanced level of proficiency in Microsoft Office Suite required

- Experience with People Soft Financials preferred

Associate

Full-time

Administrative and Legal

Financial Services and Accounting