Senior Coordinator, Marketing & Communications - Hybrid

Senior Coordinator, Marketing & Communications – Hybrid

Salary Range
: $43,269-$50,000 annually

Hybrid Schedule
: 2 days from home and 3 days on‑site

Benefits (The Good Stuff)

• 3 weeks Vacation Paid*
• 12 Paid Holidays
• 12 PTO Paid Days
• Competitive Health Benefits Package
• Wellness Program Reimbursements up to $50/month
• Short Term Disability at NO COST
• Life Insurance & AD&D 2X Annual Salary at NO COST
• Employee Assistance Program
• Retirement Plan UP TO 6% Employer Funding
• Professional Development Opportunities
• Discounted On‑Site Early Childhood Care
• Tuition Assistance for Early Education Degree
• Free Monthly Transit Card
• Vacation amounts may vary based on roles, schedules, and years of service

Mission Statement

Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami!

Job Overview

United Way Miami, Inc. is hiring a Senior Coordinator, M&C to join our team. As a Senior Coordinator, M&C, you will provide essential administrative and operational support to the Marketing & Communications (M&C) department, reporting to the Associate Vice President of Marketing and supporting the Associate Vice President of Communications. This role ensures the smooth functioning of departmental processes, including budgeting, procurement, vendor management, and project coordination.

The position plays a vital part in facilitating communication across teams and maintaining the systems that support the organization’s mission-driven storytelling and community engagement.

Principal Duties and Responsibilities Department Operations & Administrative Support

• Serve as the primary administrative and operational support for the Marketing & Communications department.
• Manage department calendars, meetings, presentation materials, and special project logistics.
• Act as a central point of contact for internal teams and external partners to ensure clear communication and workflow coordination.
• Prepare reports, correspondence, and departmental documentation, ensuring accuracy and consistency.

Project & Production Coordination

• Coordinate production timelines and logistics for marketing collateral, print and digital materials, event and building signage.
• Manage inventory of promotional materials, ensuring timely reorders and efficient use of storage and distribution.
• Support the execution of marketing campaigns, digital communications, and website updates in collaboration with internal teams and external agencies.
• Track project milestones and deliverables using Asana or other project management tools to ensure deadlines are met.

Budget, Procurement & Vendor Management

• Track, reconcile, and maintain departmental budgets, invoices, reimbursements, and purchase orders in accordance with financial policies.
• Research, solicit, and analyze vendor bids and proposals; prepare comparative evaluations and make recommendations for vendor selection.
• Manage vendor agreements and procurement documentation, ensuring compliance with contracts and organizational standards.
• Monitor and report on spending, sponsorship allocations, and in‑kind contributions to support financial transparency.

Events & Community Engagement Support

• Coordinate production of and manage distribution of promotional assets to provide support materials for signature events, community engagement activities, and donor initiatives, as needed.
• Provide on‑site support during events as needed, including occasional work during evenings or weekends.

Reporting & Documentation

• Prepare and maintain reports, dashboards, and post‑event summaries for leadership and board presentations.
• Maintain organized records of contracts, vendor documentation, creative assets, and financial transactions.
• Assist in compiling data and analytics, performance reports, and departmental planning documents.

Cross‑Functional Collaboration

• Work closely with Development, Community Impact, and other departments to ensure alignment of marketing and communications efforts.
• Support M&C leadership in planning, tracking, and…