Compliance Administrative Assistant

Overview

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide a sense of purpose. Working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture positively impacting the communities and customers we serve.

Allied Universal® is hiring a Compliance Administrative Assistant. The role ensures that the local office meets all regulations and United States Department of Transportation (USDOT) requirements, maintains administrative policies, hiring procedures, safety rules, and ongoing employment regulations. Responsibilities include reviewing all employee files/records to ensure compliance with state, federal, contract, and company policies, and ensuring timely submission of quarterly Transportation Reports for Contract Compliance.

• Review all employee files/records to ensure compliance with state, federal, contract and company policies
• Maintain compliance records and produce reports for the Project Manager
• Maintain all company reportable accident/incident reports for USDOT yearly records and filings
• Maintain drug testing records for USDOT reporting; provide state security licensing guidance to site managers as needed and assist with maintaining/filing current state licenses
• Review DOT testing data; create schedule for random testing; coordinate with scheduling to ensure physical security coverage during an employee’s absence for testing; ensure testing compliance by scheduling on a regular cadence to prevent pressure near quarterly testing deadlines
• Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
• Provide backup support for billing process
• Handle certified payroll monthly responsibilities
• Forecast drug testing processes

• High school diploma or equivalent
• Minimum of two (2) years of administrative assistant experience in a professional environment
• Effective oral and written communication skills
• Planning and organizing skills
• Proficiency with Microsoft Office Applications
• Problem‑solving skills
• Active listening skills
• Ability to synthesize facts, concepts, and principles
• Identify critical issues quickly and accurately
• Compile, sort, and interpret data
• Research, investigate, and compile information
• Write informatively, clearly, and accurately
• Ability to learn 3rd‑party systems and technology

• Able to work independently and in a team environment
• Excellent follow‑up skills, initiative to get the job done, and excellent customer service skills internally and externally

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in the company’s 401(k) plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is paid out only where required by law

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status, or any other basis or characteristic protected by law. For more information:

Entry level

Full‑time

Administrative

Professional Services

Requisition ‑1486492