Admin Coordinator; Temp

Position: Admin Coordinator (Temp)
* Manage and track A&R project budgets, ensuring all expenses remain within approved limits.
* Manage artist terminations, ensuring the process is executed smoothly and in compliance with contractual obligations.
* Maintain and organize records of A&R projects, including contracts, reports, invoices, timelines, collaborations (e.g., label waivers), and other key documentation.
* Track and manage the progress of recording projects, ensuring timely delivery of all project assets (e.g., masters, final mixes) while maintaining communication with relevant teams.
* Coordinate the submission of deliverables, ensuring they meet internal guidelines, deadlines, and quality standards.
* Monitor and maintain the release schedule, ensuring all dates are accurate and delivery deadlines are met.
* Manage administrative aspects of recording projects, including scheduling, planning, invoicing, and communication with external vendors and production partners.
* Manage contract documentation for artists, producers, video production, photos and artwork, ensuring all necessary paperwork is accurate and up to date.
* Provide logistical support to the A&R team, coordinating travel, meetings, and other arrangements for artists and the team.
* Support ongoing label deals by ensuring the smooth handling and delivery of required assets.
* Assist with Latin Grammy and Grammy submissions, ensuring all deadlines and requirements are met.
* Organize and maintain the A&R Master Box, ensuring demos, masters, stems, and other assets are properly cataloged and accessible.
* Ability to manage multiple projects simultaneously while maintaining attention to detail.
* Well-organized and highly skilled at tracking project progress, budgets, and deadlines.
* Excellent follow-up skills and a high degree of persistence necessary to track contracts, payments, and deliverables across multiple internal and external stakeholders, ensuring deadlines are strictly met.
* Strong communication skills in both English and Spanish, with the ability to collaborate with internal and external stakeholders across Latin America and globally.
* 3+ years of experience in the music industry, preferably within A&R Admin or a similar administrative or financial role.
* Experience with budget management, PO systems and invoice processing.
* Ability to travel domestically and internationally as required.
* Bachelor’s degree from a 4-year university or college.
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