Coordinator of Events - Herbert Wertheim College of Medicine

About FIU

Florida International University is a Top 50 preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Events to join our team of professionals.

• Provides administrative and logistical support for graduation ceremonies and events for students, alumni, donors, and faculty. Coordinates reservations, catering orders, audiovisual requests, transportation, and accommodations as directed.
• Helps track event timelines and sends reminders or follow-ups to ensure tasks are completed on schedule.
• Maintains the photo and document archive by organizing images, newsletters, announcements, and related materials for historical records.
• Tracks event expenses, processes invoices, and submits documentation to the Office of Finance & Administration for review. Assists with budget monitoring to help keep costs within established limits.
• Communicates with faculty, administrators, and students to collect information and relay updates related to event planning.
• Provides administrative support to the Development team for donor and affiliate events, including assistance with materials and logistical coordination.
• Assists the Office of Student Affairs and the Office of Academic Affairs with student and academic program events. Supports coordination with external relations and advancement offices as needed.
• Provides support in coordinating with external vendors such as caterers, event staff, and A/V technicians to confirm event details.
• Helps collect attendee feedback and assists with post-event reports to support future planning.
• Handles event registration, tracks RSVPs, and maintains guest lists while assisting attendees with questions or requests.
• Helps monitor that events follow university policies, safety guidelines, and professional standards.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor’s degree and two years of office or related experience providing administrative support, or coordinating functions of an office or department.

Bachelor’s degree in Event Management, Communications, Hospitality, or a related field preferred.

Strong organizational and time management skills with the ability to multitask effectively. Ability to work outside of regular working hours as needed for event execution.

Administrative

$40,000-$45,000

Begin time: 8:30 AM

End time: 5:00 PM

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e‑mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in “My Applications”.

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the…