Administrative Assistant

Summary of the Role

The Administrative & Human Resources Assistant will support the Human Resources department and administrative operations through documentation management, onboarding processes, interview coordination, employee communications, and general administrative support.

This is a full-time, on-site position requiring excellent organizational, communication, and multitasking skills.

• Maintain and organize digital and physical employee files and company documents.
• Assist in preparing reports, memos, letters, and operational communications.
• Provide administrative support to the CFO, CEO, and management with schedules, documentation, and internal coordination.
• Manage licenses, certificates, insurance updates, and compliance-related documentation.
• Assist in coordinating company events, meetings, and internal initiatives.
• Support the creation of visual materials or communications for internal use (flyers, announcements, motivational boards, etc.).
• Support the organization and improvement of the company’s internal processes.
• Perform other administrative duties and responsibilities as assigned, according to the company’s operational needs.

• Manage the scheduling and coordination of candidate interviews.
• Conduct pre-screening of applicants and participate in the interview process.
• Post job openings across job boards and maintain updated listings.
• Lead the onboarding process for new hires, including documentation, introductions, and workplace orientation.
• Prepare and maintain HR forms, employee checklists, manuals, and updated employee records.
• Draft internal communications such as announcements, policy reminders, and disciplinary notices when needed.
• Provide support in employee relations matters, helping maintain a positive work environment.

• High School Diploma required;
  Associate Degree preferred.
• Experience in administrative or HR support roles (1+ year preferred).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office and Google Workspace.
• Bilingual (Spanish/English) preferred.

• Monday to Friday, 8:00 AM – 5:00 PM
• 1-hour lunch break
• On-site position at UFT headquarters
• Excellent and supportive work environment
• Opportunities for internal growth
• Opportunities for professional growth and career development within the company

Annual salary: $35,000 – $38,000 (based on experience)