Coordinator Administrative Services

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Provides administrative and operational support to the Director of Facilities Construction in the daily management and coordination of office activities.

• Assists the Director and Assistant Director of Facilities Construction in the day‑to‑day management of the office, follows up on, and manages fiscal operational activities. Coordinates functions, meetings, conferences, appointment schedules, and records minutes for department‑related activities. Logs and archive records. Prepares and distributes agendas, coordinates logistics, attendance rosters, and prepares minutes of meetings. Maintains Construction unit contracts, files, documents, and other databases as required.
• Provides support in preparing requisitions using the Panther Financial System. Makes travel arrangements and all necessary reservations. Executes appropriate forms such as TARs and vouchers, completes follow‑up paperwork work to initiate the reimbursement of travel expenses for the Construction Unit and other administrators as required.
• Coordinates and expedites daily workflow and information. Receives and reviews correspondence for the Facilities and Construction Director, as well as data requests requiring immediate action. Uses initiative on matters requiring immediate attention.
• Assists the Director and Assistant Director of Construction, on occasion, and other Facilities Management Department administrators in preparation of reports to Vice Presidents and Executive Council members.
• Monitors, maintains, and approves bi‑weekly time reporting for all staff members on behalf of the Facilities Construction Director.
• Performs essential duties during any emergencies, such as hurricanes, storms and/or any other University emergency closing. Is expected to be available to report to work as needed during University emergency closings with appropriate notification by department administrator.
• Maintains Construction unit contracts, files, documents, and other databases as required.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

High school diploma or GED and four (4) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

Staff

$45,000 - $48,000

Begin time: 8:30 AM
End time: 5:00 PM

Operating University Vehicles (all types)

• Criminal Background Check
• Driver's License Check

• Ability to work flexible hours as needed.
• Shift may vary according to departmental needs.
• Travel to FIU Campus

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e‑mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate,…