Legal Assistant

This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$19.00/hr - $20.00/hr

Direct message the job poster from Confidential

Job title:
Business Immigration Coordinator

Location:
Miami, FL

Duration:
Contract to Hire

Pay rate: $19 - $20

Overview:

This is a temporary-to-permanent, full-time, on-site role with a strong focus on administrative support for our immigration team. The ideal candidate will have a background in administrative work, be detail-oriented, and possess the ability to run reports, utilize technology effectively, and manage multiple tasks simultaneously.

Responsibilities:

• Maintain and update immigration case files (digital and/or physical)
• Track and organize supporting documents (e.g., passports, I-94s, visas, degrees)
• Scan, copy, and submit immigration documents for attorney or government filing
• Maintain up-to-date records in Connect
• Archive closed or withdrawn cases per company policy within Connect and company share drives
• Monitor and mail the Receipt Notices, Approval Notices, and RFE notices from USCIS to the companies
• Set up reminders for key immigration milestones (e.g., H-1B max-out, extensions, green card stages)
• Communicate with employees to gather missing documents or information
• Schedule calls or meetings with attorneys, employees, or HR contacts
• Respond to routine inquiries from employees about immigration timelines
• Draft cover letters and email templates for consistent communication
• Assist with public access file (PAF) creation and maintenance
• Track delivery and receipt of mailed filings
• Book appointments for visa interviews or biometrics, if needed
• Add new users or employee profiles in internal case management software
• Trouble shoot system access issues (e.g., resetting passwords)
• Keep up-to-date Company contact information
• Run basic reports or exports
• Provide support to the team as required

Qualifications:

• Prior administrative experience required
• Strong attention to detail
• Ability to run reports and work with technology efficiently
• Excellent organizational and communication skills
• Available to work in-office full-time, Monday–Friday

Benefits Disclosure:

• “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

• Seniority level
  
  Not Applicable

• Employment type
  
  Contract

• Job function Legal
• Industries Law Practice

Referrals increase your chances of interviewing at Confidential by 2x

Apply BELOW