Personal Assistant FL

Position Summary

We are looking for a dedicated Personal Admin Assistant to start work quickly who can provide administrative & organizational services to support a National Firm that works with retired NFL players on disability claims & benefits, etc.

The Assistant would be responsible for managing schedules, making travel arrangements & following up on the arrangements, drafting professional correspondence, as well as notarizing important forms. This is a crucial role in helping our Managing partners manage their time and workload effectively.

Essential Duties and Responsibilities

• Administrative Support: Scheduling appointments, managing calendars, answering phones and emails, taking meeting minutes, and preparing correspondence.
• Travel Arrangements: Booking flights, accommodations, transportation, and creating detailed itineraries.
• Communication Management & Skills: Acting as a point of contact, filtering communications, and relaying information. Excellent written and verbal communication, active listening, and interpersonal skills. Ability to handle sensitive information with discretion and maintain confidentiality.
• Specialized Tasks: Notarizing critical forms needed for disability claims.
• Tech Savvy: Proficiency in using MS Excel & navigation of spreadsheets.

Knowledge, Skills, and Abilities

• Experience in administrative support roles.
• Familiarity with travel arrangements and itinerary planning.
• Excellent written and verbal communication skills.
• Active listening and interpersonal skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Education & Experience

• Be an online Notary OR a licensed Notary willing to become an online Notary.