Legal Secretary

Legal Secretary at The Florida Bar

Be among the first 25 applicants. This range is provided by The Florida Bar. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$44,033.62/yr - $44,033.62/yr

Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution. Employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

High School Diploma (or equivalency).

Five (5) years of progressively responsible secretarial experience.

• Maintains and monitors disciplinary files in the case management system (importing emails, checking scanned documents, updating data, etc.).
• Types and finalizes drafted pleadings and correspondence.
• Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
• Answers telephone and makes case notes in the case management system regarding calls.
• Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily.
• Receives and routes incoming mail while checking all scanned documents for accuracy in the case management system.
• Prepares bar counsel weekly expense report in Excel, updates Supreme Court Board, updates referee logs in Word, changes toner in equipment, adds paper to equipment, prepares closed files for scanning (requires redacting confidential information), drafts correspondence for bar counsel.
• Other duties as assigned.

• Correct spelling, punctuation, and grammar
• Standard business formats and styles
• Adobe Acrobat
• Style and format of legal pleadings
• Office procedures and practices
• Computers, printers, facsimile machines, copiers, and scanners

• MS Office (Outlook, Word, and Excel)
• Use of databases
• Basic arithmetic
• Use of personal computer

• Type sixty (60) correct words per minute
• Pay attention to detail
• Type letters, memoranda, and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Consistently provide an excellent service-oriented attitude
• Sit for long periods of time
• Hear and converse over the telephone, and key/work frequently on a computer
• Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is an in-office position, located in Miami, Florida and is not a remote position.

Mid-Senior level

Full-time

Legal