Bilingual Spanish Office Administrator​/Administrative Support

Office Administrator / Administrative Support

Join to apply for the Office Administrator/Administrative Support role at Evolution Research Group.

Evolution Research Group (ERG) is dedicated to delivering high-quality Phase I–IV clinical trial execution to help sponsors bring lifesaving and life-enhancing therapies to market quickly and safely. Founded in 2014, ERG has grown into a leading neuroscience clinical development company, with affiliate sites across the U.S. and deep expertise in clinical pharmacology, psychiatry, neurology, acute pain, and metabolic disorders. ERG has completed over 5,000 trials and continues to expand into high-need therapeutic areas in the U.S. and globally.

We offer a supportive culture, meaningful work, and the opportunity to contribute to cutting-edge research alongside industry leaders. We also provide competitive benefits, including medical and dental coverage, a matching 401(k), and paid time off.

The Office Administrator plays a vital role in managing office operations and ensuring the smooth day-to-day functioning of the workplace. Below is an overview of the job, including typical duties, required skills, and potential career growth.

• Office Administration:
  Overseeing the general office environment, maintaining supplies, organizing office layouts, ensuring a clean and efficient workspace, managing office equipment and coordinating repairs or replacements.
• Front Desk Operations:
  Serving as the primary point of contact at the front desk, greeting visitors, handling inquiries, directing calls, and managing the reception area to ensure a welcoming environment.
• Administrative Support:
  Assisting executives and other staff members with scheduling meetings, managing calendars, handling correspondence, preparing reports and presentations, and performing data entry tasks.
• Delivery and Shipment Oversight:
  Overseeing incoming and outgoing deliveries, ensuring timely receipt and dispatch, coordinating with vendors, couriers, and internal departments for logistics and tracking.
• Communication Systems Management:
  Managing the staff communication system, ensuring effective and reliable communication channels within the office, troubleshooting issues and coordinating with IT support.
• Event Planning:
  Organizing and coordinating company events, meetings, and other functions.

• Bilingual Spanish preferred but not required.
• Organizational
  
  Skills:
  
  Ability to multitask, prioritize, and manage time effectively.
• Communication
  
  Skills:
  
  Strong verbal and written communication skills for interacting with staff, clients, and vendors.
• Technical Proficiency:
  Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Attention to Detail:
  Ensuring accuracy in tasks such as data entry and scheduling.
• Problem‑Solving:
  Ability to anticipate and resolve issues quickly and efficiently.
• Teamwork:
  Working collaboratively with colleagues across various departments.

• High school diploma/GED required.
• Certifications in office administration or business management can be beneficial.

Entry level

Full-time

Administrative

Research Services

Miami, FL

$85,000.00 - $