Administrative & Operations Specialist Miami

Administrative & Operations Specialist Miami

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This role covers administrative and bank operations duties, including managing office supplies and coordinating third-party services, plus support for bank operations such as Bank Cards Operations, Account Maintenance, batch processing, wire transfers, OFAC clearing, and related activities.

• Supply and Administrative Purchases: office items, cleaning items, cafeteria supplies, and other items.
• Administrative Expense Reports.
• Coordination of business travel plans and itineraries.
• Coordination of regional visits and corporate meetings: reserving spaces (conference rooms), arranging food, and other requirements.
• Batch processing.
• Process and distribute end-of-month statements.
• Prepare envelopes for credit and debit cards and distribute.
• Centralize and follow up on Data Pro projects or incidents.
• Centralize and follow up on ATM projects or incidents with the vendor.
• Manage Harland Clarke account.
• Centralize all Official Bank Form modifications.

• Associate's degree (A.A.) or equivalent from a two-year college or technical school.
• Fluency in both Spanish and English (spoken, written, and reading comprehension).
• 2 to 3 years of experience with U.S. banking regulations (e.g., CARD Act, Regulation E, OFAC, BSA, USA Patriot Act) and related compliance requirements.
• Self-motivated with the ability to work autonomously in a fast-paced environment.
• Effective organizational and prioritization skills.
• Knowledge of Excel.
• Knowledge of G Suite tools.
• Knowledge of Canva.
• Based in Miami, United States.