Executive Administrative Assistant

Job Title:

Executive Administrative Assistant

The Executive Administrative Assistant of Office of Strategic Management provides critical administrative support to the SVP, Corporate Strategy, OSM, as well as supporting the OSM Team and day-to-day-operation of OSM. The EA will report to the SVP, Corporate Strategy, OSM, and daily activities will require work in a highly collaborative team environment, supporting OSM team members and project activities.

The EA will have the unique opportunity to work with seasoned business professionals in a dynamic and exciting team and industry. Periodic performance evaluations (annual appraisals) will be provided to ensure the EA is meeting the expectations of OSM.

• Coordinate and schedule meetings and conference calls; arrange for conference rooms; communicate information to all respective parties; send reminders; meeting preparation support; organize catering when necessary
• Supervise reception area, welcoming visitors, guests and team members in a polite and professional manner
• Review, proofread, and format all correspondence prepared for the Executive’s signature to ensure accuracy and completeness, as well as consistency with organizational policy
• Maintain an efficient flow of information between all levels of the OSM team
• Submit expense reports, type meeting minutes and prepare internal communication, ensuring they are completed accurately and timely
• Incorporate edits and changes and format PowerPoint presentations, and Word or Excel documents
• Oversee logistics and agendas for meetings, and special events/off-site functions, as required
• Organize and convey availability through close coordination of appointments and travel engagement
• Arrange and schedule travel (car service, hotel, air, etc.), and prepare travel itineraries
• Support with filing and scanning, as required

• High school diploma or equivalent, and 5+ years of executive, financial, legal or other professional administrative experience; or an equivalent combination of education and experience required
• Computer skills:
  Must be highly proficient and experienced in Microsoft Office Suite, including PowerPoint, Excel, and Word
• Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
• Excellent written and verbal communication skills
• Independently balance and manage multiple requests and accountabilities, ensuring clear communication and expectations
• Adaptable and strong interpersonal skills
• Collaborative work ethic and positive demeanor
• Professional, quick to pivot, and very responsive to all requests by the team

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, stooping and walking up and down stairs
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.