Administrative Assistant

Administrative Assistant, Full Time

University of Miami, Miami, FL

Location:

Miami, FL | Salary: $60,000.00-$65,000.00 (approx)

Overview: The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Note: This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education: High school diploma or equivalent

Certification and Licensing: Not Applicable

Experience: Minimum 1 Year of Relevant Experience

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e., Microsoft Office).

We are an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Benefits: Competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

About UHealth: UHealth – University of Miami Health System, South Florida’s only university-based health system, provides leading‑edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine.

Job Status: Full time

Employee Type: Staff

Pay Grade: H4

Seniority Level: Not Applicable

Employment Type: Full‑time

Job Function: Administrative,
Industries: Higher Education