Administrative Assistant

Join to apply for the Administrative Assistant role at University of Miami

The University of Miami/UHealth Department Dermatology invites a full‑time Administrative Assistant (Onsite) to work in Miami, FL. The role supports the department’s clerical functions and office support activities to facilitate efficient operations.

• Supports department and leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit‑level policies and procedures and safeguards University assets.

• Primary administrative assistant for all 36 dermatology faculty.
• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals and areas.
• Department contact person for all formwork. Responsible for initiating and monitoring IDR’s, expense reports, facilities request and telecommunication work orders for the department.
• Assist with departmental special projects, fundraising campaigns, mailings, special activities and meetings.
• Responsible for the daily maintenance and upkeep of the Dermatology Administrative office and media room, ensuring all media equipment is functioning properly.
• Maintain schedule for Dermatology’s conference room and library as appropriate.
• Point person for ordering all administrative office supplies.
• Distribute daily mail for the entire department.
• Monitor the lab coat pick‑up and deliveries.
• Assists faculty with all administrative and academic role(s).
• Assists provider in scheduling conferences, meetings, trainings and other related events.
• Performs other duties as assigned.

• High school diploma or equivalent.
• Minimum 1 year of relevant experience.
• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e. Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.