Executive Assistant

Job Description

Job Summary:

We seek a highly organized and experienced Virtual Assistant (VA) to support our team with administrative tasks, organization, and finance management. The ideal candidate should possess extensive admin and organization experience and proficiency in finance-related tasks. While prior travel industry experience and familiarity with Sabre are advantageous, they are not mandatory, as training will be provided. The VA's primary responsibilities will include handling administrative duties, managing organizational tasks, and assisting with finance-related activities.

Responsibilities:

• Assist with day-to-day administrative tasks, including email management, scheduling

appointments, and organizing documents.

• Handle correspondence and communication on behalf of the team, ensuring

professionalism and accuracy.

• Maintain an organized system for managing tasks, deadlines, and priorities.

• Assist in managing financial records, including invoicing, expense tracking, and budget

monitoring.

• Communicate effectively with team members to understand priorities and deadlines.

• Coordinate closely with Mariel and Luiz to ensure smooth handover of tasks and ongoing

communication about pending tasks and priorities.

Requirements

Must Haves:

• Proficiency in Quick Books for financial management tasks.

• Proficiency in Zoho for administrative tasks and project management.

• Be available to work from 6 PM EST daily, after Mariel's working hours.

• Willingness to work overtime if required to meet tight deadlines and complete pending

tasks.

Nice to haves:

• Prior experience with Sabre is essential for the Travel VA role.

• Proficiency in handling air, hotel, and car bookings is a must.