Bilingual Spanish Office Administrator​/Administrative Support

About Company:

Evolution Research Group (ERG) is dedicated to delivering high-quality Phase I-IV clinical trial execution to help sponsors bring lifesaving and life-enhancing therapies to market quickly and safely. Founded in 2014, ERG has grown into a leading neuroscience clinical development company, with affiliate sites across the U.S. and deep expertise in clinical pharmacology, psychiatry, neurology, acute pain, and metabolic disorders. ERG has completed over 5,000 trials and continues to expand into high-need therapeutic areas in the U.S. and globally.

Why join us? We offer a supportive culture, meaningful work, and the opportunity to contribute to cutting-edge research alongside industry leaders. Plus, we offer competitive benefits include medical and dental coverage, a matching 401(k), and paid time off to recharge.

Job Description:

The Office Administrator plays a vital role in managing office operations and ensuring the smooth day-to-day functioning of the workplace. Below is an overview of the job, including typical duties, required skills, and potential career growth.

Key Responsibilities:

Office Administration:

• Overseeing the general office environment, maintaining supplies, organizing office layouts, and ensuring a clean and efficient workspace.
• Managing office equipment and coordinating repairs or replacements.

Front Desk Operations:

• Serving as the primary point of contact at the front desk, greeting visitors, handling inquiries, and directing calls.
• Managing the reception area to ensure a welcoming environment for clients, guests, and employees.

Administrative Support:

• Assisting executives and other staff members with tasks like scheduling meetings, managing calendars, and handling correspondence.
• Preparing reports, presentations, and performing data entry tasks.

Delivery and Shipment Oversight:

• Overseeing incoming and outgoing deliveries, ensuring timely receipt and dispatch of shipments.
• Coordinating with vendors, couriers, and internal departments to manage logistics and track shipments.

Communication Systems Management:

• Managing the staff communication system, ensuring effective and reliable communication channels within the office.
• Troubleshooting communication issues and coordinating with IT support as needed.

Event Planning:

• Organizing and coordinating company events, meetings, and other functions.

Skills Required:

• Bilingual Spanish preferred required.
• Organizational
  
  Skills:
  
  Ability to multitask, prioritize, and manage time effectively.
• Communication
  
  Skills:
  
  Strong verbal and written communication skills for interacting with staff, clients, and vendors.
• Technical Proficiency:
  Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Attention to Detail:
  Ensuring accuracy in tasks such as data entry and scheduling
• Problem-Solving:
  Ability to anticipate and resolve issues quickly and efficiently.
• Teamwork:
  Working collaboratively with colleagues across various departments.

Educational Requirements:

• A high school diploma/GED required
• Certifications in office administration or business management can be beneficial.