Personal Assistant to CEO

Personal Assistant to CEO

Canadian Health Labs

Position Overview

World Health Labs seeks a highly dedicated and resourceful Personal Assistant who is willing to relocate up to 12 months per year to support our CEO. The role requires a proactive, adaptable, thick‑skinned and highly organized individual who can manage multiple responsibilities to ensure the CEO’s personal and professional life runs seamlessly. The CEO lives a very high‑paced life prioritizing business growth, fitness, nutrition, health and sleep.

Key Responsibilities 1. Wellness & Lifestyle Management

• Meal preparation and nutrition – prepare meals in advance, maintain a clean kitchen, handle grocery shopping (5+ days per week), and prepare on‑bike nutrition.
• Bike maintenance and gear prep – clean and maintain the bicycle, procure parts, clean and organize gear, and support on‑bike workouts.

2. Health Record Management

• Consolidate health records across 4+ countries to prevent fragmentation.
• Sourcing, negotiating, booking, and ensuring payment of appointments such as physiotherapy, massage, and chiropractic.

3. Personal & Transportation Support

• Provide personal transportation for errands, appointments and weekend trips.
• Grocery and personal shopping aligned with preferences.
• Track deliveries and online purchases to ensure timely arrival.
• Run miscellaneous personal errands efficiently.

4. Guest Management & Hospitality

• Prepare home for guest visits – maintain cleanliness and organization.
• Greet guests, offer refreshments and ensure comfort.
• Coordinate accommodations or itineraries for out‑of‑town guests.
• Handle special requests and maintain professionalism and discretion.

5. Schedule & Logistics Coordination

• Collaborate with logistics teams to keep the CEO’s calendar accurate.
• Schedule, confirm, and resolve any appointments and business meetings.
• Proactively identify and resolve scheduling conflicts.

6. Household Management & Vendor Management

• Perform regular cleaning and upkeep; coordinate with landlords, repair services, and vendors.
• Ensure household supplies are stocked and organized.
• Supervise scheduled home maintenance and special projects.
• Property research, scouting and sourcing.

7. Digital & Administrative Tasks

• Track ongoing projects, ensuring completion.
• Manage email follow‑ups, research, and digital organization.
• Handle administrative errands such as filing paperwork, reimbursements, and booking travel.

Ideal Candidate Profile

• Highly organized, detail‑oriented, and able to multitask in a fast‑paced environment.
• Fluent in English; preference for Spanish and/or Italian.
• Discreet, trustworthy, able to handle sensitive information.
• Strong communication and problem‑solving skills.
• 5+ years of PA experience, preferably with meal prep, bike house management, guest management, and schedule coordination.
• Ability to anticipate needs and work proactively.
• Valid driver’s license and passport.

Work Schedule

• Tuesday – Friday: 8 hours (subject to extension if needed).
• Saturday & Sunday: 8 hours.

Senioriy Level

Associate

Employment Type

Full‑time

Job Function

Other;
Industries:
Hospitality

Location

Miami, FL

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