Coordinator, People and Operations

Overview

The People and Operations Coordinator plays a key role in supporting day-to-day people operations with a strong emphasis on recruitment coordination and administrative execution. This position is primarily responsible for scheduling candidate interviews, posting roles to job boards, reviewing candidate profiles, and maintaining accurate, up-to-date job descriptions. While this role partners closely with the People & Culture team, it is heavily execution-focused and operational in nature.

Talent support activities represent a smaller portion of the role, with the majority of time spent ensuring recruiting processes, office coordination, and internal workflows run smoothly and efficiently.

• Recruiting & Hiring Operations (Primary Focus)
  • Schedule and coordinate candidate interviews across multiple roles and departments
  • Post open positions to job boards and sourcing platforms
  • Review incoming resumes and candidate profiles for baseline qualification and alignment
  • Maintain and update job descriptions to ensure accuracy and consistency
  • Manage candidate records and interview stages within the applicant tracking system (ATS)
  • Communicate professionally with candidates regarding scheduling, next steps, and status updates

• People & Talent Support (Secondary Focus)
  • Assist with basic recruiting and sourcing support as needed
  • Support People & Culture initiatives and administrative tasks
  • Maintain documentation related to employees and recruiting activities with confidentiality

• Office & Operations Support
  • Provide administrative support to executives, including calendar management for the CEO, scheduling meetings, and handling correspondence
  • Oversee day-to-day office operations to maintain a clean, organized, and efficient workspace
  • Coordinate office maintenance and repairs by liaising with building management and external vendors
  • Implement and maintain office policies and procedures to ensure compliance with company standards
  • Manage office facilities, including workspace allocation, seating arrangements, and office layout optimization
  • Coordinate office moves, expansions, and reconfigurations as needed
  • Prepare meeting rooms for interviews and internal meetings, including materials and technology setup
  • Receive and respond to emails and phone calls as appropriate
  • Greet candidates, clients, and visitors in a professional manner
  • Manage office inventory and supplies
  • Process invoices related to office expenses (including meals)
  • Monitor office expenses and identify cost-saving opportunities
  • Support general administrative needs across the organization

• High school diploma or equivalent required
• Prior experience in recruiting coordination, HR administration, or office operations preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent verbal and written communication skills
• Professional demeanor with the ability to handle confidential information
• Proficiency with Microsoft Office Suite and comfort learning ATS platforms
• Strong time management and follow-through skills
• Ability to work independently while collaborating cross-functionally