Sales Coordinator​/Executive Assistant

The Sales Coordinator / Executive Assistant to the General Manager is a dual-role position primarily responsible for providing administrative and coordination support to the Sales team, while also assisting the General Manager with executive-level administrative responsibilities, IT coordination, and Safety & Sustainable Development reporting.

The Sales Coordinator plays an important role in keeping the Sales department organized, ensuring timely follow-up with clients and internal departments, and supporting the team in achieving its revenue and customer-service objectives. In addition, this position provides direct administrative support to the General Manager and serves as a key administrative liaison for hotel technology needs, safety documentation, sustainability initiatives, and reporting.

The ideal candidate is highly organized, detail-oriented, proactive, professional, and comfortable working across multiple hotel departments in a fast-paced, 281-room full-service hotel environment.

ESSENTIAL FUNCTIONS Sales Coordinator Provide daily administrative and coordination support to the Director of Sales and Sales team.

Assist with the preparation and organization of proposals, contracts, presentations, reports, correspondence, and other sales materials.

Maintain accurate and organized client, group, sales, and departmental files.

Assist with tracking leads, proposals, contracts, sales activities, and follow-up items.

Coordinate communication between the Sales team and hotel departments, including Front Office, Operations, Catering, Food & Beverage, Housekeeping, Accounting, and Engineering.

Assist with scheduling client appointments, sales calls, site inspections, meetings, and hotel tours.

Support the Sales team with preparation for client meetings, trade shows, networking events, and promotional activities.

Assist with group and meeting coordination by ensuring relevant information is communicated accurately and timely to operational departments.

Prepare and distribute internal and external communications as directed by the Sales team.

Assist with maintaining sales collateral, presentations, promotional materials, rate information, and other department resources.

Respond to client and internal requests promptly and professionally.

Assist with preparing weekly, monthly, and other sales reports as required.

Help coordinate VIP arrivals, client visits, sales-related events, and special hotel programs.

Follow up on outstanding items and ensure commitments are communicated and completed.

Provide general administrative assistance to the Sales team during high-volume periods.

Maintain a professional and welcoming presence for clients and business partners visiting the hotel.

Assist with special projects and other responsibilities as assigned by the Director of Sales.

Executive Assistant to the General Manager — Secondary Responsibility Provide administrative support to the General Manager, including calendar management, scheduling, correspondence, meeting coordination, and document preparation.

Coordinate internal and external meetings, appointments, conference calls, and hotel events for the General Manager.

Prepare agendas, presentations, reports, meeting materials, and follow-up documentation.

Maintain organized and confidential executive files and records.

Draft, proofread, and format professional correspondence and communications on behalf of the General Manager.

Assist the General Manager with tracking and following up on action items and departmental initiatives.

Coordinate leadership meetings and assist with preparation of materials for ownership, management company, brand, and executive meetings.

Serve as a professional point of contact for executives, VIP guests, clients, vendors, and business…