Billing & Administrative Coordinator

We are seeking a highly organized and detail-oriented Billing & Administrative Coordinator to support billing, claims reconciliation, and administrative workflows. This position requires strong Excel skills
, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Approximately 70% of the role involves internal communication, follow-up, and administrative coordination
, making this a great opportunity for someone who combines strong technical Excel skills with a proactive, organized approach.

• Coordinate administrative workflows, track progress, and provide status updates to internal teams.

• Extract, review, and validate claims and billing data for accuracy.

• Prepare Excel reports and summaries using formulas, pivot tables, and other Excel functions
  .

• Generate invoices and organize supporting billing documentation.

• Track payments, reconcile balances, and maintain accurate recovery files.

• Assist with billing and accounts receivable-related activities.

• Communicate with internal departments to follow up on outstanding items and resolve discrepancies.

• Follow up with external contacts regarding documentation, payments, and other outstanding items.

• Maintain organized records and ensure information is accurate and up to date.

• Strong Microsoft Excel skills required
  , including pivot tables and formulas.

• Previous administrative, billing, accounting support, or accounts receivable experience preferred.

• Excellent organizational skills and strong attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple tasks and follow up consistently in a fast-paced environment.

• Comfortable working with financial, billing, and claims-related data.

• Pharmaceutical billing experience is a strong plus.

• Accounts receivable experience is a plus.

• Smartsheet experience is helpful.