Office Manager and Executive Administrative Coordinator

Office Manager And Executive Administrative Coordinator

Scholar Rock is delivering muscle-targeted breakthroughs to transform the treatment of spinal muscular atrophy (SMA) and other rare neuromuscular diseases where muscle atrophy remains a critical unmet need.

The Office Manager and Executive Administrative Coordinator will support the effective operation of Scholar Rock's Miami office while providing high-level administrative support to designated executives and leaders. The role combines executive calendar, meeting, travel, expense, and communication support with essential office operations and workplace services. The successful candidate will be highly organized, proactive, discreet, and able to manage shifting priorities in a fast-paced biotechnology environment.

Position Responsibilities

Executive Administrative Support

• Provide high-level administrative support to designated executives and members of the leadership team.

• Manage complex calendars, prioritize meeting requests, resolve scheduling conflicts, and ensure leaders are prepared for upcoming commitments.

• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and adjustments when plans change.

• Prepare and process expense reports, reconcile charges, maintain supporting documentation, and follow company travel and expense policies.

• Coordinate leadership meetings, business reviews, offsites, and team sessions, including agendas, presentation materials, room logistics, catering, and follow-up items.

• Prepare, edit, and format correspondence, presentations, reports, spreadsheets, and other executive materials.

• Maintain action-item lists, track key deadlines, and follow up with stakeholders to support timely completion of commitments.

• Assist with communications and coordination across functions, offices, external partners, and executive contacts.

• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.

• Provide backup administrative support to other executives or functional teams as business needs require.

Office Operations and Workplace Services

• Manage day-to-day operations of the Miami office and serve as the primary on-site contact for employees, building management, vendors, and service providers.

• Coordinate facilities services, including janitorial work, preventive maintenance, repairs, waste and recycling, pest control, and other office service needs.

• Maintain office supplies, pantry and beverage programs, first-aid and emergency supplies, office equipment, mail, shipping, and courier services.

• Oversee conference rooms and shared spaces, including room readiness, audiovisual coordination, signage, and meeting or event setups.

• Partner with Facilities, IT, and People & Culture on employee onboarding and offboarding, including workspace readiness, badges, keys, equipment coordination, and seating assignments.

• Support space planning, employee moves, ergonomic requests, workplace inspections, minor projects, and business continuity activities.

• Coordinate employee events, executive visits, town halls, team meetings, and catered functions.

• Maintain local workplace procedures, emergency information, service records, vendor contacts, and required inspection documentation.

• Process office-related invoices and purchase requests, support budget tracking, and maintain accurate vendor and expenditure records.

• Identify operational issues and recommend practical improvements to workplace services, office processes, and employee support.

Candidate Requirements

• Bachelor's degree or equivalent combination of education and relevant experience.
• Minimum of 5 + years of experience providing executive administrative support and managing…