Executive Assistant

Kaseya is the leading provider of AI-powered IT management and cybersecurity software, serving Managed Service Providers (MSPs) and internal IT organizations worldwide. Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT environments, driving operational efficiency and long-term business success.

Backed by Insight Partners, a leading global software investor, Kaseya has experienced sustained double-digit growth and continues to expand its global footprint. Today, Kaseya supports customers in more than 20 countries and manages over 15 million endpoints worldwide.

Founded in 2000, Kaseya was built by builders - and we're still building. We look for people who create rather than wait, who see a hard problem and lean in, and who treat challenges as raw material. At Kaseya, everyone plays a role in shaping the future of IT: whether you're in engineering, product, sales, marketing, customer support, or operations, your work helps protect, defend, and optimize IT environments across the globe.

We're building teams that grow, perform, and make an impact. If you're driven by the itch to make things better - a product, a process, a career - you'll fit right in.

At Kaseya, we don't just raise the bar. We build it.

Kaseya is seeking a proactive, highly organized, and business-minded Executive Assistant to support a senior executive. This individual will operate with a high degree of discretion, professionalism, and judgment, helping the executive maximize their time, focus, and impact across a fast-paced, high-growth organization.

The ideal candidate is more than an administrative support professional. They are proactive, anticipate needs, understand business priorities, effectively manage competing demands, and ensure the executive is prepared for critical meetings, decisions, and commitments. They are comfortable operating independently, adapting to changing priorities, and building strong relationships with internal and external stakeholders.

The successful candidate will leverage modern productivity tools, including artificial intelligence (AI), to enhance executive effectiveness, streamline administrative processes, improve information management, and increase efficiency. They should be comfortable incorporating AI into daily workflows to reduce manual effort, improve the quality of deliverables, and support effective decision-making.

The Executive Assistant will work closely with senior leadership and key stakeholders and may support interactions with Kaseya's leadership team, Board members, investors, and other high-profile individuals. Experience supporting senior executives in a private equity-backed or high-growth technology organization is highly valued.

• Provide proactive administrative and operational support to a senior executive, managing priorities, time, information, and relationships.
• Manage a complex and dynamic executive calendar, ensuring time is aligned with business priorities and high-value activities.
• Anticipate scheduling conflicts, preparation requirements, information gaps, and follow-up needs before they become issues.
• Serve as a professional liaison between the executive and internal and external stakeholders, exercising sound judgment regarding priorities, access, and communication.
• Coordinate meeting logistics, agendas, pre-reads, presentations, briefing materials, and other preparation requirements.
• Organize executive leadership meetings, Board meetings, investor engagements, and other high-priority business activities, as applicable.
• Track key decisions, action items, and commitments, proactively following up with stakeholders to ensure accountability and completion.
• Coordinate domestic and international travel, including detailed itineraries, logistics, and last-minute changes.
• Draft, edit, and coordinate executive communications, presentations, and other business materials with professionalism and attention to detail.
• Leverage AI-powered tools to assist with meeting preparation, summarizing information, drafting communications, organizing notes, tracking action items, and streamlining administrative tasks.
• Identify opportunities to use AI and automation to reduce repetitive work, improve workflows, and increase productivity.
• Stay informed about emerging AI capabilities and productivity tools relevant to executive support.
• Use AI tools responsibly, maintaining confidentiality and following company policies regarding data…