Admin Assistant - Procurement Support

This role is an excellent opportunity for a highly organized and detail-oriented professional looking to support critical procurement and contracting activities for one of the nation's busiest seaports. The successful candidate will work closely with Port Miami staff and project teams to assist with procurement administration, contract documentation, contract and agreement management, and other operational functions that help advance important capital improvement and infrastructure initiatives at the Port.

As an Administrative Assistant
- Procurement Support, you will provide administrative and procurement-related support for a variety of contracting and project delivery activities. Working both independently and collaboratively, you will assist with the preparation, review, tracking, and administration of procurement documents, agreements, and work orders while helping ensure compliance with established procedures and requirements.

• Assist with the preparation, review, processing, and administration of procurement and contract documentation.
• Support the development, review, and management of Professional Services Agreements (PSAs).
• Assist project teams with contract administration activities, including maintaining records and tracking contract actions.
• Prepare, review, and coordinate work orders and supporting documentation.
• Review procurement packages for completeness, accuracy, and compliance with established procedures.
• Assist with the evaluation, organization, and analysis of consultant and contractor proposals.
• Maintain procurement files, records, logs, and document control systems.
• Coordinate with internal staff, consultants, contractors, and stakeholders to facilitate procurement and contracting activities.
• Track procurement schedules, deliverables, and key contract milestones.
• Support the administration of procurement activities associated with capital improvement and infrastructure projects.
• Assist with preparing reports, presentations, correspondence, and other project-related deliverables.
• Apply established procurement practices, administrative procedures, and agency requirements to assigned tasks.
• Support project delivery efforts utilizing various procurement methods, including Design-Bid-Build (DBB), Design-Build (DB), and Progressive Design-Build.
• Maintain accurate documentation and ensure confidentiality of procurement-related information.
• Adhere to applicable health, safety, quality, and organizational requirements.

• Associate's or Bachelor's degree in Business Administration, Public Administration, Construction Management, Project Management, Communications, Finance, or a related field preferred. Relevant experience may be substituted for education.
• 3+ years of administrative, procurement, contract administration, or project support experience.
• Experience supporting procurement processes, contract administration, or agreement management activities.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong attention to detail and commitment to producing accurate, high-quality work products.
• Ability to work independently, take initiative, and move assignments forward with minimal supervision.
• Strong document management and record-keeping skills.
• Experience coordinating with multiple stakeholders and managing competing deadlines.

• Experience preparing, reviewing, or administering Professional Services Agreements (PSAs).
• Familiarity with contract language, procurement documentation, and contract administration best practices.
• Experience preparing, reviewing, and managing work orders.
• Experience reviewing and evaluating consultant or contractor proposals.
• Knowledge of public-sector procurement processes and procedures.
• Experience supporting transportation, maritime, aviation, facility, or infrastructure projects.
• Understanding of project delivery methods, including Design-Bid-Build (DBB), Design-Build (DB), and Progressive Design-Build.
• Constructability review experience or construction-related procurement experience.
• Experience…