Assistant Director of Academic Records

The Assistant Director of Academic Records at Ransom Everglades School works closely with the Director of Academic Records to ensure the integrity, security, and proper use of student data within Blackbaud K-12. The Assistant Director of Academic Records handles the day-to-day course requests, scheduling, enrollment, grading, transcripts, and data integrity in Blackbaud K-12 for the Upper School and Middle School, partnering with Campus Heads, Academic Deans, Department Chairs, and College Counseling.

Responsibilities Coordinate the annual course request process and timeline with Campus Heads; produce personalized course request forms and four-year plans, and enter all requests in Blackbaud Update course records and course of study information annually; prepare department recommendation and placement spreadsheets and track new student placements and electives

Develop scheduling timelines and procedures; build daily schedule outlines, block rotations, sectioning, teaching assignments, room charts, and classroom capacities

Enroll Upper and Middle School students, resolve conflicts, and conducts schedule review with academic leaders and College Counseling Process schedule changes, appeals, and conflicts year-round; remove non-returning students from courses

Schedule Advisory and Back to School Night, and support Parent Curriculum Night logistics

Schedule and register students for academic programs (Pathways, Varsity Speech Team, Independent Study, Bowden Fellows); maintain Pathways checklists and support new program development

Partner with Dean of Student Activities on both campuses for annual club offerings, activity leaders, and rooms; assist with Middle School request and enrollment process

Handle grading setup, grade plans, report cards, and transcript access in Blackbaud K-12

Audit graduation requirements and transfer credits; provide GPA data to College Counseling, Athletics, and Admissions.

Issue transcripts to students, families, alumni, and transfer schools after Business Office clearance; support international student matriculation.

Maintain data integrity across student, parent, and course records in Blackbaud K-12, the school's database of record

Manage paper and digital records, retention, and purging; maintain transcript and diploma files

Handle records requests and verifications; monitor the unit’s mailbox and process requests accordingly

Produce quality assurance and analytical reports and data exports for school departments, the online bookstore, and Steckley (including student photos)
Prepare Honor Society eligibility criteria from the Student Handbook and assist with certificate production

Support Cum Laude communications and ceremony logistics

Train and support faculty and staff on Blackbaud K-12, including grade books

Perform other related duties as assigned.

Qualifications Bachelor's degree required

Experience in a registrar, academic records, or scheduling, preferably in an K-12 independent school

Proficiency in Blackbaud K-12 or equivalent student information system and advanced Excel reporting/data exports

Skills and Abilities

Excellent communication and interpersonal skills

Clear, service-minded communication with students, families, faculty, and alumni

Knowledge of FERPA compliance

Discretion with confidential records

Attention to details