Project Coordinator

The Project Coordinator supports implementation of the Northwest 7th Avenue Corridor Community Redevelopment Agency's grant programs, capital projects, commercial improvement activities, contracts, and related operational initiatives. The position serves as a primary point of contact for grant applicants, assists businesses and property owners with applications and required documentation, coordinates application review and award administration, and monitors approved projects through reimbursement and closeout.

The position also maintains project controls, coordinates communication among applicants, consultants, contractors, vendors, and government partners, and verifies documentation and field progress. The role strengthens the Agency's internal capacity while specialized consultants remain responsible for services requiring technical licensure or expert judgment.

Coordinate assigned capital, infrastructure, commercial improvement, facility, streetscape, mobility, beautification, and other redevelopment projects from authorization through closeout.

Develop and maintain project work plans, milestone schedules, action lists, budgets, commitments, deliverables, risks, decisions, and status dashboards.

Maintain a current inventory of projects, agreements, purchase orders, contracts, amendments, insurance documents, invoices, reimbursement requests, warranties, closeout documents, and other supporting records.

Coordinate routine communication among Agency staff, applicants, grantees, consultants, architects, engineers, inspectors, contractors, vendors, property owners, permitting agencies, utilities, and partner departments.

Participate in project meetings, site visits, inspections, and field-verification activities; document progress, issues, photographs, decisions, corrective actions, and next steps.

Monitor consultant and contractor schedules, deliverables, insurance requirements, invoicing, contract balances, renewal dates, amendments, and closeout obligations; promptly elevate delays, risks, scope concerns, and performance issues.

Support procurement activities by helping prepare scopes, schedules, cost information, solicitation and evaluation materials, vendor documentation, purchase requisitions, and contract-administration files in accordance with Agency policy.

Review invoices, pay applications, reimbursement packages, and supporting documentation for completeness and consistency with approved scopes, contracts, budgets, verified progress, and established procedures before routing for approval.

Serve as the Agency's coordinator and primary applicant contact for assigned grant and business-assistance programs, including façade and commercial improvement grants.

Explain program guidelines, eligibility standards, application procedures, required documents, match requirements, project milestones, reimbursement procedures, and compliance obligations to prospective and approved applicants.

Provide technical assistance to applicants completing grant applications without preparing private business documents or making approval commitments outside delegated authority.

Administer grant applications and applicant records through the Agency's designated online grant-management system, currently Zoom Grants, including application intake, completeness review, applicant communications, status updates, document tracking, reporting, reimbursement documentation, and grant closeout.

Receive and review applications for completeness; organize applicant files; document communications; coordinate deficiency notices; track deadlines; and route complete applications for programmatic, financial, legal, or technical review as required.

Assist with eligibility verification, property and business documentation, estimates and scopes of work, ownership or landlord approvals, required permits, insurance, contractor information, and other supporting materials required by adopted program guidelines.

Prepare application summaries, award recommendations, agreements, Board materials, notices, and other grant-administration documents for review and approval.

Monitor awarded grants from agreement execution through project completion, including permitting status, construction or installation progress, inspections, field documentation, applicant compliance, reimbursement requests, and closeout.

Plan and support grant workshops, application-assistance sessions, outreach activities, and follow-up communications that…