Project Coordinator, Audio Visual - Intercontinental Hotel Miami

Position Overview

The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore’s Production Process and Technical Standards and will partner with the sales and operations team to deliver on event execution plans. The Project Coordinator, Venues reports to a designated Venue Operations lead (DET / DOO).

• Event Planning
  • Prepare and communicate production & labor schedules, sub‑rental requirements, project scope, execution plan and individual responsibilities to lead crew members, vendors and venue.
  • Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
  • Review sales documents to confirm that the equipment and technical positions meet client’s needs.
• Event Execution
  • Communicate event execution plan and on‑site changes including billing, production schedules and client requests.
  • Review all necessary information with crew leads to ensure a successful and profitable event.
  • Operate equipment and assist crew as necessary/qualified.
  • Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Administrative & Training
  • Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
  • Process Encore post‑event items, including review of timesheets, timely processing of invoices and post‑show reporting.
  • Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

• High School Diploma required
• 3+ years tech experience in the event technology or Broadcast industry
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Operational logistics experience
• Works well under pressure
• Ability to multitask
• MS Office experience
• Ability to read technical diagrams preferred

• Deliver World Class Service
  • Hospitality
  • Ownership
• Do The Right Thing
  • Instills Trust
  • Safety Conscious
• Drive Results
  • Action Oriented
• See The Big Picture
  • Tech Savvy
• Value People
  • Communicates Effectively

Hotel

Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high‑end audio‑visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations.

Working times will include irregular hours and on‑call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.

Work is performed primarily in an office environment. Working times may include irregular hours and on‑call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

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Hourly Pay Range: $25.19 - $32.75

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

Encore is committed to providing the best benefits options for our employees and families.  to view the benefits options for our employees worldwide.

We pride ourselves on cultivating a welcoming culture where every individual is celebrated for their unique strengths and differences.  to view details on our commitment to inclusivity and belonging.

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & paste this URL Link: