Coordinator Administrative Services - Division of Academic Affairs

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Creates and maintains faculty job openings/postings in the Talent Acquisition Manager for academic units and maintains effective communications with the department HR liaison.

• Creates and maintains faculty job openings/postings in the Talent Acquisition Manager for academic units and maintains effective communications with the department HR liaison. Coordinating posting information, applicant status changes, initiation of applicant communications and ensures the completion of search and screen requirements. Assists in the resolution of process and systematic issues and/or inquiries received from department representatives, employees and/or applicants
• Conducts sign‑on meetings and ensures completion of I‑9 and other required paperwork for payroll processing. Maintains the confidential nature of all employees' and applicants' privileged information used or observed in the course of performing job duties.
• Facilitates faculty on‑boarding process;
  Including creating and processing Job offer and manage hire process. Initiates pre‑employment process for adjunct faculty and notifies department of results.
• Maintains and updates the Faculty Recruitment Spreadsheet to ensure accurate tracking of recruitment activities, applicant status, and hiring progress across academic units.
• Supports New Faculty Orientation by staffing the recruitment table, providing guidance on hiring processes, and serving as a point of contact for faculty‑related HR inquiries.
• Initiates emails to new faculty with background checks details using established templates.
• Reviews and approves adjunct faculty contracts ensuring accuracy, compliance with institutional guidelines, and timely processing for payroll and onboarding.
• Processes and approves adjunct faculty job offers in coordination with academic units, ensuring alignment with approved compensation and hiring protocols.
• Provides backup support for the creation of faculty and adjunct job postings, ensuring consistency with institutional standards and timely entry into the Talent Acquisition Manager.
• Performs essential duties in any emergencies such as hurricanes, storms, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Minimum Qualifications Bachelor’s degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Desired Qualifications Experience working in higher education institutions and/or with academic affairs.

Administrative

$40,000 - $46,000

• Begin time: 8:30 AM
• End time: 5:00 PM

Criminal Background Check

Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e‑mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be…