Sales and Events Manager

Description

Goldman Properties & Global Arts is seeking a detail-oriented and proactive Special Events and Sales Manager to support the planning, coordination, and execution of events within our museum venues. This role is ideal for someone with a passion for hospitality, cultural programming, and creating memorable guest experiences.

The Special Events and Sales Manager will play a key role in overseeing event logistics, developing Run of Shows (ROS), preparing Banquet Event Orders (BEOs), coordinating vendors, and managing day-of event execution. The ideal candidate thrives in a fast-paced, creative environment and demonstrates strong organizational and communication skills.

Become a Part of Our Story!

• Competitive pay
• Dining Discounts
• Life, medical, vision, and dental health insurance after 90 days & more!
• Personal Time Off Benefits
• OnDemand Payroll Feature

$65k + 2% of Catering Sales

• Assist in planning and coordinating museum events, including galas, private events, public programs, and special exhibitions.
• Collaborate with the Sales Department to implement event timelines, venue setups, and production schedules.
• Coordinate with internal teams—such as catering, marketing, curatorial, and security—to ensure all event details are fully addressed.
• Organize, set up, and manage event materials, signage, décor, and other event essentials.
• Prepare and distribute Banquet Event Orders (BEOs) to internal teams and external vendors, ensuring accuracy and alignment with event requirements.
• Track and communicate changes to BEOs in a timely manner to all relevant stakeholders.
• Support event budgeting efforts in collaboration with the Sales Department, ensuring that BEO details align with financial and experiential goals.
• Liaise with vendors—including caterers, audiovisual technicians, decorators, and entertainment—to confirm deliverables and timelines.
• Coordinate vendor schedules, including arrivals, setups, and breakdowns.
• Monitor vendor performance on-site, ensuring adherence to timelines and resolving any issues promptly.
• Provide hands‑on support during event setup to ensure all components are executed according to plan.
• Assist in supervising event staff and volunteers, offering guidance and direction as needed.
• Manage event logistics, including guest registration, catering coordination, signage, and troubleshooting during live events.
• Support guest experience by ensuring a smooth, welcoming, and professional atmosphere throughout each event.
• Maintain detailed and organized event files, including BEOs, contracts, and communications.
• Manage event correspondence such as client and vendor confirmations, follow‑ups, and logistical updates.
• Assist in compiling post‑event reports, tracking attendance, budgets, and evaluation outcomes.
• Support post‑event breakdown, clean‑up, and inventory organization to ensure all materials are accounted for.

• 1‑2 years of experience in event production or coordination, preferably in a museum, nonprofit, or fine‑art gallery setting.
• Familiarity with Banquet Event Orders (BEOs) and event management software (such as Triple Seat, Mail Chimp, Social Tables, or similar platforms).
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with vendors, clients, and internal teams.
• High level of attention to detail and the ability to troubleshoot event issues on the fly.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work well in a fast‑paced environment, remaining calm and organized under pressure.
• Flexible and adaptable, with a willingness to work evening and weekend hours as needed for events.
• Ability to lift and carry event materials, signage, and décor (up to 25 lbs.).
• Ability to stand or walk for extended periods during event setups and execution.
• Occasional lifting, bending, and carrying of boxes and event equipment.