Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Staff to join our finance team. The ideal candidate will manage and oversee the company’s payable functions, ensuring accurate and timely processing of invoices, expense reports, and payments. This role is vital to maintaining good relationships with vendors, ensuring compliance with accounting policies, and managing cash flow.

• Process and record vendor invoices accurately, ensuring appropriate coding and approvals.
• Verify and process payments in line with bank policies and payment terms.
• Maintain and update vendor master data, ensuring compliance with tax and regulatory requirements.
• Investigate and resolve invoice discrepancies, vendor inquiries, and payment issues.
• Update monthly AP logs and payable registers to track all transactions.
• Prepare accruals for monthly recurring expenses under Accounting oversight.
• Perform initial reconciliation of AP sub-ledger to the General Ledger for Accounting review.
• Process executive expense reimbursements and corporate credit card transactions.
• Ensure proper accounting for sales tax and vendor withholding tax.
• Manage manual funding of the AP DDA account and maintain supporting records.

• Prepare and process GL entries for AP transactions, accruals, and adjustments.
• Reconcile provision and accrual accounts monthly to ensure accuracy and completeness.
• Review and clear unposted items, ensuring proper documentation and follow-up.
• Perform periodic reviews and reconciliations between subsidiary ledgers (AP, expense systems) and the General Ledger.
• GL Maintenance Reconciliation-Weekly.
• Assist the Department in its day‑to‑day functions as requested.
• Back up for the Staff Accountant as needed.

• BA or undergraduate degree in Finance or Accounting preferred
• Two (2) years of experience in related field
• Experience with Automated AP System and process improvement initiatives
• Knowledge of Accounting Policies and Banking Software (Prologue, AS400, etc)
• Familiar with Tax regulation related to vendor payments.
• Work requires daily use of all Microsoft Office tools and other financial and accounting software.
• Work requires excellent knowledge of spreadsheets, databases and word processing skills.
• Work requires analytical, problem solving skills and the ability to meet deadlines.
• Work requires excellent oral and written communications skills, and the ability to relate to all levels of personnel.
• Ability to use office equipment such as calculators, facsimile and copier machines.
• Strong analytical skills and high level of accuracy required
• Excellent written and verbal communication skills for interacting with vendors, team members, and management.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Proactive approach to problem-solving with an ability to resolve issues independently.
• Strong interpersonal skills, able to communicate professionally and interact with individuals across the organization

No supervisory duties.

Each employee is required to uphold the Bank’s compliance with the Bank Secrecy Act and Anti‑Money Laundering policies and procedures. Specific functions in the Bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned.

• Problem Solving:
  Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, uses reason even when dealing with emotional topics.
• Interpersonal
  
  Skills:
  
  Focuses on solving conflict, not blaming, listens to others without interrupting, keeps emotions under control.
• Oral Communication:
  Speaks clearly and persuasively in positive or negative situations, listens and gets clarification, writes clearly and informatively.
• Diversity:
  Demonstrates knowledge of EEO policy, shows respect and sensitivity for cultural differences, educates others on the value of diversity, promotes a harassment‑free environment.
• Ethics:
  Treats people with respect, inspires the trust of others, works with integrity and ethically,…