Trauma Registry Information Specialist, Trauma, Quality

Trauma Registry Information Specialist

Location: Jackson Memorial Hospital – 1611 NW 12th Ave, Miami, Florida, 33136

The Trauma Registry Information Specialist provides advanced administrative and data management support to the Trauma Program. The role is responsible for collecting, abstracting, entering, validating, and analyzing clinical data related to trauma patients in compliance with ACS TQIP, ABA, state and agency requirements, and hospital policies. The position ensures accuracy, completeness, timeliness, and confidentiality of data used for performance improvement (PI), benchmarking, education, research, and trauma center verification.

The incumbent collaborates with internal stakeholders to resolve data discrepancies, maintain auditability of submissions, and support organizational decision‑making where registry outputs have administrative and financial impact, handling sensitive information with discretion.

• Collect, review, and validate trauma‑related data from clinical documentation and other approved sources in accordance with ACS, state, and institutional standards.
• Enter and maintain accurate, complete records within the trauma registry and related systems.
• Perform internal audits and support external validation to ensure data integrity and compliance with submission standards.
• Submit data to NTDB, TQIP, ABA, and state trauma systems within required time frames; monitor and resolve edit/exception items.
• Prepare routine and ad‑hoc reports, statistics, and summaries to support PI, benchmarking, leadership review, and other administrative needs.
• Provide registry outputs and follow‑up information for case reviews and quality discussions; track related action items through closure as directed.
• Support organizational analyses and planning activities that rely on registry data and may have financial impact, consistent with program priorities and policies.
• Assist in maintaining documentation and evidence required for verification and other assessments.
• Maintain current knowledge of ACS NTDS data dictionary and applicable coding/injury scoring conventions (e.g., ICD‑10‑CM/PCS, AIS/ISS/TRISS).
• Offer targeted education/feedback on documentation quality and data definitions to support accurate abstraction.
• Safeguard protected health information and sensitive records, ensuring strict confidentiality and adherence to organizational policies.
• Coordinate with appropriate internal and external parties, as needed, to obtain information necessary for complete and accurate records (e.g., EMS).
• Participate in multidisciplinary meetings and work groups related to trauma data, quality assessment, and registry operations.

• Minimum of two (2) years of experience in trauma registry, clinical data management, health information, or hospital quality improvement.
• Knowledge of trauma workflows, ICD‑10 coding, and clinical documentation systems strongly preferred.

• Bachelor's degree in Nursing, Health Information Management, or a related field strongly preferred.

• Strong analytical, organizational, and prioritization skills with ability to meet multiple deadlines.
• Effective verbal and written communication skills.
• Ability to handle difficult and stressful situations with critical thinking and professional composure.
• Knowledge and proficiency with appropriate technology and software applications.

• Valid Florida Registered Nurse (RN) OR Licensed Practical Nurse (LPN) license required; formal training in Health Information Management (ART) strongly preferred.

• AAAM Abbreviated Injury Scale (AIS) Coding Course
• Trauma Registrar Course
• ICD‑10 Coding Course

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.