Practice Manager
Job in
Miami, Miami-Dade County, Florida, 33222, USA
Listing for:
Pediatric Associates
Full Time
position
Listed on 2026-01-09
Job specializations:
-
Healthcare
Healthcare Administration, Medical Office
Job Description & How to Apply Below
Pediatric Associates was founded in Hollywood, FL in 1955. The same clinician‑led, evidence‑based, medical home passion is a unifying driver for those who join Pediatric Associates Family of Companies. The Pediatric Associates Family of Companies is a growing team of Pediatricians and Pediatric Care Teammates who are excited to be part of the first nationwide Pediatric Primary Care Medical Home. We further our uniqueness by ensuring the clinician voice is leading our medical home innovations.
Looking for a steller Practice Manager with a passion for Pediatric Healthcare! Schedule
Monday through Friday 8am to 5pm / able to answer calls on weekends
FLSA STATUS:
Exempt
PRIMARY FUNCTION
Administer, direct and coordinate activities relating to the operation of the medical office including financial key operational performance measures, scheduling, front and clinical operations and staffing, facility maintenance and inventory management, charge posting and other administrative tasks.
SUPERVISION RECEIVED
Reports directly to the Lead Physician, Director of Front Office Operations and Clinical Services.
SUPERVISORY RESPONSIBILITIES Exercises supervision over the training, performance and evaluation of the complete office staff including receptionists, medical assistants, scribes and lab technicians.
TYPICAL WORKING CONDITIONS
Working in an office environment. May require sitting or standing for long periods; also stooping, bending and stretching for files and supplies. Occasionally lifting files, boxes weighing up to 50 pounds. Requires manual dexterity sufficient to operate a keyboard, type at 35 wpm, operate calculator, copier, scanner e-mail and such other office equipment as necessary. Must be able to communicate clearly.
It is necessary to view and type on computer screens for long periods and to work in a high volume environment.
ESSENTIAL FUNCTIONS OF THE JOB
Ensure staffing levels to maintain efficiency of office operations.Completes annual employee evaluations, manages new hires and staff development.Promotes Pediatric Associates Core Values and a constructive, productive and positive work environment.Creates weekly employee schedules and delegates office responsibilities.Schedules, coordinates, and conducts monthly staff meetings to educate the staff on all new initiatives and policies.Actively participates in the evaluation and improvement of the patient care flow and work efficiency.Manages all medical equipment and supply inventory appropriately.Performs vaccine refrigeration monitoring and reporting.Manages vaccine storage and inventory as per regulatory and organizational policy.Manage needs of IT support services and technology equipment for office operations.Coordinates facility repairs and support services along with routine cleaning maintenance.Maintains the clinical area in accordance with AAAHC standards and Pediatric Associates infection control program.Manages overall patient experience using AIDET Promotes and provides great customer service to patients and families and supervises that the staff also provides a high level customer service.Demonstrates knowledge and understanding of office budget and goals.Manage review bins to ensure efficient processing.Manages DME requirements along with regulatory form requirements.Maintains clinician scheduling templates.Manages all front office operations including patient greeting, appointment scheduling, check-in, check-out, patient tracking, copay collections, patient balances.Complete and reconcile all daily reports, including Duplicate Charge Report, Missing Charge Report, Missing Office Visit Report, NP/PA Report, Copay Report, as well as the EDI Report.Proficient in the following PA department applications:
Track
IT, Procure
IT, Concur, IT Service Now, Qgenda.Schedules appointments according to office scheduling policies.Greets patients and visitors in a prompt, courteous and helpful manner.Scans, uploads and distributes chart documents in document manager.Manages insurance verification processes from eligibility to practice management entry.Manages charge and payment posting.Manages effective communication for all staff and clinicians via…
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