Immigration Specialist

Core Job Summary

The Immigration Specialist assists with the University’s immigration programs and provides guidance and support related to immigration procedures to foreign students and faculty. This role ensures all required documentation is complete, accurate, timely, and in compliance with all applicable laws, regulations, and University policies and procedures.

• Provides day-to-day support to the Immigration Services Manager related to immigration matters to include all campuses for all non-faculty.
• Assists the ISM in streamlining immigration processes and provides support to Talent Acquisition and Retention team to ensure timely and efficient onboarding and processing of all new hires on both immigrant and non-immigrant visa statuses.
• Provides departments with guidance and information regarding policy and procedural updates, particularly those that pertain to immigration issues/process.
• Assists with immigration matters for faculty and staff to include proper completion of electronic I-9 forms, E-Verify program, monitoring and tracking of employment authorization expirations as well as notices to employees and department supervisors.
• Processes visa sponsorship requests to include H1B, O1, TN, and PERM sponsor ships.
• Works closely with recruitment team to ensure identified candidates for a visa sponsorship meet the University of Miami’s educational/minimum requirements for a position before the visa process is initiated; ensures timely posting of position(s) and necessary advertising.
• Attends in-house and external seminars pertaining to I-9/ Visa issues. Conducts periodic I-9 audits to ensure compliance.
• Updates visa logs, system information and electronic Form I-9/ Visa extensions or citizen status changes for exempt and non-exempt employees. Verifies Visa report generated in the applicable system to determine expiration dates.
• Completes reference letters related to Immigration matters.
• Schedules annual in-house training with outside counsel and ISSS.
• Reviews and resolves employee concerns on routine issues related to immigration matters.
• Trains other departments to include other Human Resources areas on Immigration issues on a regular basis.
• Develops and maintains website for Immigration Services FAQ’s and information.
• Initiates visas questionnaires for several departments.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Education: High School Diploma or equivalent/relevant experience, certification or license

Experience: Minimum 1 Year Of Relevant Experience Required

Knowledge, Skills and Abilities:

• Learning Agility:
  Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork:
  Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency:
  Skilled in using office software, technology, and relevant computer applications.
• Communication:
  Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.

Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.  for additional information.

Job Status: Full time

Employee Type: Staff

Pay Grade: H8