Bilingual Human Resources Coordinator

Company Overview

Who is Costa Farms? We’re one of the world’s largest horticultural growers—but without an ego to match our acreage. Our headquarters are in Miami, Florida, where we were founded in 1961. Costa Farms started on just 30 acres, and over the last 60 years, we’ve grown to more than 5,000 acres around the world. We have farms in North and South Carolina, Central and South Florida, and the Dominican Republic, plus an office in China.

Costa Farms now employs nearly 6,000 people: engineers, marketers, accountants/analysts, human resources professionals, and of course, growers and plant scientists!

Here at Costa Farms, we live by the values of H3: being Humble, staying Hungry, and always Hustling. The team rallies to the mission of being a lean, green, growing machine dedicated to enriching the world by bringing plants into everyone’s life.

True to that mission, we grow more than 1,500 plant varieties. Driven by the spirit of innovation, the team is always testing new plants and developing new solutions to make it easier for retailers and plant parents to enjoy plants. We’re also continuously testing different ways of growing our plants to increase quality and improve their ecological footprint as one aspect of our many sustainability efforts.

We cultivate plants, as well as a winning culture. Join the team, and you’ll find opportunities to learn and grow. You’ll collaborate with other driven, determined people who together keep Costa Farms an industry leader. You’ll support and be supported by a team that cares about each other, our customers, our consumers, and our community.

You’ll also find right away that Costa Farms is committed to providing a diverse environment. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.

The People Administrator is pivotal in coordinating and supporting various HR initiatives, ensuring smooth operations, and fostering a positive work environment. This individual ensures that HR processes run smoothly by providing administrative support in employee onboarding, HRIS data entry, compliance tracking, reporting, and internal communication. The ideal candidate is detail-oriented, organized, and passionate about creating positive employee experience.

• Assist the People Business Partner in implementing HR programs, policies, and initiatives aligned with business needs.
• Manage employee data in HRIS and maintain accurate records.
• Conduct onboarding and orientation sessions.
• Prepare documentation for employee relations and performance discussions.
• Digitize and file HR documents, track attendance, and new hires.
• Respond to employee inquiries and process verifications.
• Distribute payroll checks and resolve payroll discrepancies.
• Monitor work hours, manage shift data, and process pay adjustments.
• Handle employee status changes and coordinate internal transfers.
• Assist with W-2s, 401(k), I-9 compliance, and unemployment claims.
• Generate workforce reports and audit compliance materials.
• Manage employee status changes, including terminations, transfers, seniority updates, and IT-related notifications.
• Generate reports and summaries for workforce metrics, including attendance, turnover, daily/weekly headcount, and engagement.
• Handle I-9 exceptions such as name changes, extensions, and other modifications while ensuring compliance with regulations.
• Assist with the H-2A Temporary Agricultural Worker program, maintain meticulous records for audits, prepare weekly wage statements, conduct housing inspections, and support team members as needed.
• Assist with processing and responding to unemployment claims as needed.
• Follow up on terminations and ensure records are updated accurately.
• Contribute to the execution of corporate onboarding processes.
• Assist in organizing employee events, appreciation days, and surveys.
• Support internal…