Organizational Project Manager

Summary

Status:

DraftVersion: 1

Created By:
Brian PillsburyCreated Date: 04/08/2025, 04:41 PMJob Code: 29-602

Job Title:

Organizational Project ManagerFLSA Status:
ExemptLast Updated Date: 04/09/2025, 11:27 AMSalary Grade: USS 068Job Level: AIP 15%

Job Description Cost Center NameCost Center NumberSalary GradeHispaniola & USVI
12433

USS 068

Department NameImmediate SupervisorHispaniola & USVIAVP, VI, Hisp, Global, NVOCCLocationMIAJob Summary Manages projects from planning through delivery. Liaises between project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements, schedules, cost, and meeting plans are communicated. Utilizes appropriate tools to plan project timelines, tasks, milestones, and deadlines. Communicates schedule and changes to all stakeholders. Plans and facilities project meetings to align the project team to methods and goals and to track project tasks.

Prepare agendas, meeting notes, and project summaries. Monitors task completion status to identity at risk project tasks and to develop mitigation plans. Allocates resources, budgets, and hours to the project and adjusts allocations when necessary. Job Scope Supervisory ResponsibilitiesBudgetary Responsibilities No No Principal  Duties and Responsibilities Leads and manages large-scale, cross-departmental projects from initiation to completion, including renovations and upgrades

Develops detailed project plans, timelines, and budgets to ensure successful project delivery

Ensures that all projects meet deadlines, stay within budget, and adhere to quality standards

Coordinates with internal departments to allocate resources and ensure that team members have the necessary tools and information to succeed

Manages relationships with external contractors, vendors, and service providers

Oversees the bidding process, negotiate contracts, and ensure the proper execution of service agreements

Monitors vendor performance and resolve any issues related to quality, timelines, or costs

Develops and manages the project budget, ensuring costs are controlled throughout the project lifecycle

Approves and tracks invoices for project-related work, ensuring financial accountability Ensures that all projects comply with local, state, and federal regulations

Works closely with the HSE department to ensure work meets safety requirements

Monitors project teams’ performance and adjust as needed to ensure project success

Identifies potential risks or issues related to projects and implement strategies to mitigate them Provides proactive communication and problem-solving to overcome obstacles and keep projects on track

Serves as the main point of contact for all individuals involved in a project, ensuring timely and accurate updates

Facilitates meetings and presentations for management to report on project progress, challenges, and outcomes

Analyzes existing organizational processes and identify opportunities for improvement Works with departments to implement process enhancements that improve efficiency and support business growth

Guides, mentors, and develops project teams, fostering a collaborative and high-performance culture

Ensures the team is equipped with the knowledge and skills necessary to succeed in project execution Tracks and reports on project progress using key performance indicators (KPIs)
Provides regular status updates and detailed reports to management, ensuring projects are aligned with company goals and objectives

Performs all other duties as requested
23 Items

Minimum Education , Certification, Experience and

Physical Requirements Education and experience minimums can be substituted with any equivalent combination of training and experience

Education

Bachelor's Degree in Project Management, Supply Chain Management & Logistics, Finance, Business Management and/or related field

Experience2 years related experience

License

Valid driver's license and valid passport

Travel

Constant travel within the U.S. and other Tropical Caribbean locations in the Caribbean Physical Office  Environment - Manual dexterity to perform repetitive motion tasks on computer. Ability to bend, stoop or reach overhead. Manage department equipment. Ability to sit for approximately eight hours per day. Ability to travel in various modes of transportation (e.g. automobile, airplane, train, etc.). Occasionally exposed to outside elements during traveling and site visits.

Language English Skills , Knowledge and Abilities Skills in written and verbal…