Junior Special Events Manager

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and Mac Arthur Genius Fellows.

A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Assists the Assistant Director in the planning, coordination, and execution of special events and initiatives within the Parking and Transportation Department. Ensures smooth logistical operations, manages vendor relations, and contributes to the department's strategic goals through budget oversight and employee onboarding. The position plays a key role in enhancing the university community's experience through well-organized transportation-related events and programs.

• Oversees the Parking Events email account to manage and respond to internal and external event requests. Ensures coordination of all requested services in alignment with departmental standards. Act as the primary delegate during periods of absence, maintaining operational continuity and decision-making authority.
• Leads field operations for the setup and breakdown of event equipment, ensuring all logistics are executed efficiently and safely.
• Supervises student assistants and temporary employees during event preparation and execution, providing direction and support to maintain high standards of service.
• Ensures smooth event operations across campus by coordinating team efforts and resolving on-site issues promptly.
• Oversees proper staffing coverage. Utilizes scheduling software such as When I Work to manage and monitor staff schedules, ensuring alignment with operational needs
• Participate in walk-throughs with university representatives to ensure requests are carried out appropriately and assist with coordinating event logistics.
• Supports the development of event budgets.
• Oversees the development of OPS plans, signage, campus maps, and parking links implementing software updates to enhance event execution and departmental efficiency
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
• Performs data entry and updates in departmental parking software systems such as EMS and NuPark.
• Serves as the merchant account's contact or technical contact;
  Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit;
  Will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Performs other related duties as assigned or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree; OR high school degree and four (4) years of related experience; OR an equivalent combination of relevant education and/or experience.

High School and 2 years of office…