Procurement Manager

Performs managerial level work in support of the Finance and Administrative Services Department. Plans, manages, directs, and coordinates the operations of the Procurement Division. Serves as the City's subject matter expert for procurement and contract administration, ensuring compliance with applicable federal, state, and local laws, regulations, and ethical standards. Provides strategic leadership for procurement operations, supervises assigned staff, develops procurement policies and procedures, and advises City departments regarding procurement methods, contract administration, and purchasing best practices.

Exercises considerable independent judgment and discretion in administering the City's procurement function.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Plans, directs, manages, and oversees the operations of the Procurement Division
• Supervises assigned personnel, including hiring, assigning work, establishing priorities, coaching, mentoring, evaluating performance, approving leave, recommending disciplinary actions, and supporting employee development
• Establishes operational goals, performance expectations, and work priorities to ensure timely completion of procurement operations and customer service
• Evaluates Procurement Division operations and implements process improvements to enhance efficiency, effectiveness, customer service, and regulatory compliance

• Serves as the City's procurement subject matter expert and provides strategic guidance to City Administration, departments, and staff regarding procurement laws, policies, best practices, and contract administration
• Develops, implements, and administers procurement policies, procedures, and internal controls to ensure compliance with statutory, ethical, and budgetary requirements
• Monitors federal, state, and local legislative changes related to procurement and updates policies accordingly
• Establishes and maintains an efficient competitive solicitation process, including the development of standard purchasing documents and best practices for contract administration
• Collaborates with City Administration and the City Attorney’s Office to develop and refine contract-specific language for solicitations and procurement documents

• Oversees, develops, and delivers procurement training programs for Procurement Division staff, contract administrators, and City departments
• Provides training and guidance to procurement personnel and department staff on procurement policies, procedures, and legal requirements
• Develops and maintains training materials, including quick reference guides, checklists, forms, templates, training videos, and structured training sessions
• Educates vendors on purchasing practices, procedures, and compliance expectations

• Oversees procurement activities, contract administration, competitive solicitations, and purchasing operations to ensure compliance, transparency, and best value
• Reviews and approves procurement documents, purchasing transactions, and contracts requiring division approval
• Oversees vendor performance, contract compliance, and resolution of procurement disputes and bid protests
• Supports City departments in selecting appropriate procurement methods and administering contracts