Project Manager- Facilities Operations

Job Summary

Under minimal guidance, this position manages construction, permitting, compliance, and facility planning for College projects. Responsibilities include coordinating engineering and architectural professionals, consultants, and contractors to ensure projects are completed on time, within budget, and in compliance with the Florida Building Code and other regulations. Oversees projects from initiation to completion, including progress reports and analyses to track schedules and budgets.

Conducts on‑site facility audits to assess conditions and recommend improvements. Adjusts projects as needed to address unexpected challenges or change orders. Presents design proposals and project updates to leadership, donors, and stakeholders.

• Serves as the primary administrative contact for Facilities and funding related topics, Facilities State Reporting.
• Develops and maintains Capital Improvement Plan for annual submissions to Educational Plant Survey and FDOE.
• Assists with permitting, inspections, and enforcement of construction, alterations, repairs, and demolitions to ensure compliance with the Florida Building Code and other regulations.
• Provides technical expertise in engineering, architecture, and construction, identifying and resolving complex issues with safe, efficient, and cost‑effective solutions.
• Develops and delivers research‑based analysis, reports, and presentations to support key initiatives and facilitate stakeholder buy‑in.
• Works as the college point of contact with Florida College System Risk Management Consortium (FCSRMC).
• Supports the Associate Vice President in managing consultants, reviewing project plans and specifications, and ensuring engineering and architectural standards are met.
• Manages complex external funding reporting and expense management.
• Schedules and attends design reviews, pre‑bid conferences, bidding processes, pre‑construction meetings, and construction scheduling meetings.
• Participates in selecting architectural, engineering, and construction consultants, evaluating bids and proposals, and making recommendations.
• Serves as the primary internal and external point of contact, coordinating communication and updates across all projects.
• Identifies new opportunities, develops business cases, conducts due diligence/analysis, synthesizes conclusions, and drives project management tactical through implementation.
• Assists in incorporating construction‑related functions into the College’s emergency management plan, including hurricane preparedness, flood response, and infrastructure security.
• Analyzes and synthesizes situations and data; identifies problems; and provides meaningful decision‑making solutions.
• Oversees the continuous improvement and effectiveness of the Department’s project management methodology related to deferred maintenance.
• Maintains and updates GIS databases, stormwater/utility maps, and CAD archives of College buildings and facilities.
• Compiles and maintains regular status reports for ongoing and upcoming projects.
• Exhibits excellent technical communication skills — both oral and written — to support interaction with varying levels of IRSC employees, consultants, contractors, local and state officials, and external agencies from diverse socio‑economic backgrounds.
• Completes all other duties and responsibilities as assigned.

• Bachelor’s degree.
• Three (3) years of related work experience in organization, project management, construction management, financial, or performance analysis; or an equivalent combination of education, training, and experience.
• Project management certification preferred.
• Valid Florida driver’s license.
• Knowledge of project management and project…