Project Coordinator – Marketing Operations

Project Coordinator – Marketing Operations

Location
:
Miami, FL / Remote

Company
:
Cedar Gold Group

Cedar Gold Group is a Miami-based precious metals firm that helps Americans protect and grow their retirement savings through physical gold and silver IRAs. We’re a fast-scaling financial firm with an in-house marketing division, national ad campaigns, and a growing media presence through The Wealth Guardian and The Gold Standard Podcast.

We’re looking for a Project Manager to own execution across design, content, website, email, and partnership initiatives — ensuring all marketing projects are completed on time, on brand, and in coordination with internal and external teams.

Project Coordinator will oversee Cedar Gold Group’s day-to-day marketing and creative execution.

This role bridges design, marketing, and operations — ensuring content, campaigns, and deliverables flow efficiently from idea to execution using Asana as the central project management system.

You’ll coordinate with:

• Chief Marketing Officer for creative and campaign execution
• In-House Market Analyst for weekly blog and email content
• External Agencies for ad creative and web support
• Internal Teams for approvals, launches, and reporting

This is a hands-on role for someone who thrives on structure, organization, and creative momentum.

Content & Social Media

• Manage production timelines, resources, and approvals for digital content, maintaining alignment across creative, marketing, and channel teams
• Develop optimal content calendars to maintain consistent posting dail and/or /weekly across Meta (FB/ IG) Linked In, You Tube (Videos + Shorts), and X
• Manage short-form video (Reels, clips, podcast snippets) posting and tracking
• Repurpose long-form content (blogs, videos, press) into short-form video and written social content, optimized for designated channels
• Assist in scripting or producing short-form video content with select collaborators for high-volume, short-form, and topical content for applicable social channels
• Community management to engage, comment, and interact with Cedar Gold Group’s followers, industry publications, and thought leaders
• Flag qualified leads or DMs for the sales team
• Implement systems to track, monitor, report weekly on post performance and engagement to guide ongoing content optimization

• Manage all design and creative projects through Cedar’s Project Management System (Asana), developing Projects, organizing collaborators, assigning needed team members, and tracking tasks through completion
• Coordinate with graphic designers, video editors, and external agencies to ensure deliverables are complete in timely manners, meeting due dates, and align with Cedar Gold Group’s brand standards
• Maintain an organized asset library for ongoing projects and one-off initiatives (logos, brand guidelines, compliance disclaimers, paid media assets, along with regularly used design elements)
• Manage paid ad creative submissions, revisions, approvals, and compliance sign-offs
• Coordinate production schedules for photoshoots, filming sessions, and manage communications between all relevant individuals involved in the project (day/times, locations, deliverables, timelines, etc ).

• Manage week-to-week production of Cedar Gold’s newsletter, The Weekly Gold Roundup (Written by our in-house Market Analyst) s
• Coordinate with responsible team members for copywriting needs, select design elements, and other various to include in a given week
• Format final sending assets for delivery to through email and web distribution
• Assist in building and deploying ongoing SMS and Internal Email marketing blasts to specified contact segments (lists), ensuring provided suppression lists are in place to maintain deliverability and domain reputation
• Manage clean filing systems with organized naming conventions within Cedar Gold Group’s cloud stage system(s), archiving previous newsletters, blog posts, and market updates
• Pro-actively structure timelines, coordinate with needed collaboration tasks, track relevant design assets for unique and/ or special-edition SME an…