Inventory Clerk - TEMP

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Full time, Temporary, Pay Grade H1.

• Compile and maintain records of quantity, type and value of material, equipment, merchandise, or supplies stocked.
• Count material equipment, merchandise or supplies in stock and post totals to inventory records, manually or using inventory system.
• Compare inventories to office records or compute figures from records such as production records or purchase invoices to obtain current inventory.
• Verify clerical computations against physical count of stock and adjust errors or investigate and report reasons for discrepancies.
• Compile information on receipt or disbursement of material, equipment, merchandise, or supplies, and compute inventory balance, price, and cost.
• Prepare reports such as inventory balance, price lists, and shortages.
• Prepare list of depleted items and recommend review of defective or unusable items.
• Stock and issue materials or merchandise.
• Adhere to University and unit-level policies and procedures and safeguard University assets.

• Place orders (via "Workday") of "Stock" and "Non-Stock" supplies/materials as needed by staff/technicians.
• Check orders brought from receiving to ensure accuracy and completeness.
• Notify requester (i.e., technicians) of parts/items that are ready to be picked up.
• Evaluate vendor quotes and services to determine most desirable suppliers.
• Follow up on back orders to determine status.
• Ensure all parts are stocked and maintained at "PAR" levels.
• Ensure labels for "Part Identification" ("PID's") are placed on respective bins.
• Ensure all part records ("PID's") are updated and maintained for accurate pricing, quantity, preferred vendor, etc. within the departmental work order management system ("TMA").
• Perform on‑going cycle counts to ensure inventory quantities reflected in TMA are true and accurate at all times.
• Work closely with maintenance technicians and managers for emergency orders to ensure goods are obtained in a timely manner to complete work orders.
• Ensure that TMA work order status is updated at each phase of the life cycle as it relates to the Stockroom department (i.e., "Parts on Order," "Parts Received," etc.).
• Other duties as assigned by Supervisor.

• All clerks are expected to work interchangeably and cross‑train to cover staff shortages.
• Assist movers, work on loading dock as necessary when assigned as a "floater" on work schedule.
• Open and close doors during normal business hours 8:00‑am to 4:30‑pm.
• Sign packages with correct address and validate PO numbers.
• Troubleshoot orders with customers and/or office if information is missing.
• Dispose of trash from moving jobs and take out regular trash for receiving area.
• Dispense and deliver alcohol.
• Deliver dry ice Mondays and Wednesdays as scheduled by office.
• Deliver materials and packages from dock to departments.
• Run to stores and vendors for supplies as needed.
• Follow work assignment on moving work order per request.

• High School Diploma or equivalent/relevant experience, certification or license.
• Minimum 1 year of relevant experience required.

• Learning Agility:
  Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork:
  Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency:
  Skilled in using office software, technology, and relevant computer applications.
• Communication:
  Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications, and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

The University of Miami is an Equal Opportunity Employer – Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.  for additional information.

Job Status:
Full time
Employee Type:
Temporary
Pay Grade: H1