Title IV-E Program Specialist

Job Details:

Job Location:

Miami, OK 74354, Position Type:
Full-Time, Education Level: 2 Year Degree, Job Identification:

Position Title:

Title IV-E Program Specialist

Status:

Non-Exempt

Location:

Ki-Ho-Ta Center

Department:

Indian Child Welfare

Reports to:

Child & Adult Welfare Program Manager

Work Schedule:

Full-Time

Safety Sensitive:

Yes*

Driver’s License

Required:

Yes

The Title IV-E Program Specialist supports the development, implementation, and ongoing administration of the Quapaw Nation Title IV-E Foster Care and Adoption Assistance Program. The Specialist works closely with the Child & Adult Welfare Manager, Finance Department, Tribal Court, legal staff, child welfare staff, and federal partners to establish and maintain the fiscal, eligibility, documentation, data, and compliance systems required for the Tribe's Title IV-E program.

During the Title IV-E plan development period, the Specialist will assist with development of policies, procedures, fiscal systems, cost allocation processes, eligibility procedures, data tracking, and documentation necessary for submission and implementation of the Quapaw Nation Title IV-E Plan.

• Assist the ICW Manager with development, implementation, and maintenance of the Quapaw Nation Title IV-E Plan.
• Develop and maintain Title IV-E fiscal, eligibility, claiming, and documentation procedures in coordination with ICW and Finance.
• Review case information and supporting documentation to determine and document Title IV-E eligibility in accordance with applicable requirements.
• Maintain accurate Title IV-E eligibility records and supporting documentation for children served by the program.
• Assist in developing procedures for foster care maintenance payments, adoption assistance, and other applicable Title IV-E expenditures.
• Coordinate with Finance to identify allowable expenditures, track program costs, reconcile expenditures, and prepare federal financial claims and reports.
• Assist with development and implementation of the Tribe's Title IV-E cost allocation methodology and maintain supporting documentation.
• Monitor expenditures and supporting records to ensure costs charged to Title IV-E are allowable, allocable, reasonable, and adequately documented.
• Work with ICW staff to ensure case records contain required legal, placement, eligibility, case planning, and service documentation.
• Coordinate with Tribal Court and ICW staff to track required court findings, hearings, reviews, and other documentation affecting Title IV-E eligibility or reimbursement.
• Assist with development and revision of ICW policies, procedures, forms, workflows, and internal controls related to Title IV-E.
• Work with the ICW Manager and One Tribe to develop and maintain data fields, reports, and tracking systems necessary for Title IV-E administration.
• Maintain organized records supporting federal monitoring, reviews, audits, and claims.
• Conduct routine internal reviews of Title IV-E cases and financial documentation and notify the ICW Manager of identified compliance concerns.
• Assist with preparation and submission of required federal programmatic and financial reports.
• Participate in Title IV-E training, federal technical assistance, implementation meetings, and consultation with the Children's Bureau.
• Provide technical assistance to ICW staff regarding Title IV-E documentation and program requirements.
• Track implementation activities, deadlines, corrective actions, and other requirements associated with Title IV-E plan development.
• Maintain confidentiality of child welfare, financial, and personally identifiable information.
• Perform other duties related to Title IV-E program development and administration as assigned.

• Assist with a comprehensive assessment of existing Quapaw Nation child welfare policies, procedures, financial systems, court processes, and data systems against Title IV-E requirements.
• Maintain the Title IV-E Implementation and Compliance Tracker.
• Assist in drafting fiscal and administrative portions of the Title IV-E Plan and supporting documentation.
• Coordinate collection of policies, tribal codes, court procedures, forms, agreements, financial procedures, and other evidence required for plan approval.
• Participate in meetings with Children's Bureau staff and technical-assistance providers.
• Assist with development and testing of eligibility, claiming, payment, cost-allocation, and reconciliation processes before implementation.
• Help transition the…