Associate Accounts Receivable Specialist

Position:Associate Accounts Receivable Specialist

Location: Miamisburg - Headquarters, OH

Remote Status: On-Site

Job :1266

# of Openings:1

We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers
today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard
problems, and build with purpose. Join us to build the future.

As an Associate Accounts Receivable Specialist, you will play an important role in maintaining the accuracy and efficiency
of Accelevation’s financial operations. You will support customer invoicing, progress billing, cash application, and
collections to ensure the company is paid accurately and on time. This role is ideal for someone who is comfortable with
technology, picks up new systems quickly, and takes pride in getting the details right. Your attention to detail and
commitment to process excellence will help support the company’s continued growth and operational success.

• Billing & Invoicing
  • Prepare and send customer invoices accurately and timely within Epicor, including progress (AIA) billings
  • Submit invoices and pay applications through customer billing portals (e.g., Textura, GCPay, Procore)
  • Coordinate with project and operations teams to confirm billing milestones and supporting documentation
  • Help track retention, lien waivers, and change orders against customer contracts
• Cash Application
  • Apply customer payments (ACH, wire, and check) to the correct invoices in a timely manner
  • Research and resolve unapplied cash, short pays, and remittance discrepancies
  • Keep customer account records accurate and up to date
• Collections & Customer Support
  • Follow up with customers and general contractors on open invoices and payment status
  • Respond to customer inquiries regarding invoices and payments in a professional and timely manner
  • Flag past-due accounts and elevate unresolved issues to the AR leader
• Reporting & Close Support
  • Help maintain accounts receivable aging reports for management review
  • Support month-end and year-end close activities
  • Support sales and use tax processes in Avalara
  • Maintain organized, audit-ready digital records of invoices, payments, and supporting documentation
• General Responsibilities
  • Utilize Epicor, Avalara, customer portals, and other systems to maintain accurate financial records and reporting
  • Support internal and external audits by providing requested documentation
  • Identify opportunities to improve efficiency and automate accounts receivable processes
  • Collaborate with project management, sales, operations, and finance teams to resolve issues
  • Perform additional duties and special projects as assigned

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• 1–3 years of experience in accounts receivable, billing, or a related accounting role
• Strong technology skills and comfort learning new software, including ERP systems, automation tools, and online
• portals
• Proficiency with Microsoft Excel, including formulas, lookups, and pivot tables
• Experience with ERP or accounting systems required;
  Epicor experience preferred
• Exceptional attention to detail and accuracy in a high-volume environment
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills, with comfort reaching out to customers about payments
• Exposure to construction or project-based billing (AIA, retention, lien waivers) a plus
• Dependable, coachable, and willing to learn
• Paid time off
• 401(k) retirement plan with company match
• Comprehensive…