Executive Assistant

Job Description

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* Reports to:
** President, North America
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* Travel:
** Approximately 20–30% domestic travel, with some international travel, including overnight stays

Are you the person who keeps everything moving?

Do you thrive in a fast-paced environment where priorities can change quickly, details matter, and your ability to anticipate what’s needed can make a real difference?

HAHN Automation Group US is looking for an Executive Assistant to the President who can serve as a trusted executive partner and not simply manage a calendar. In this role, you’ll help the President stay focused on the organization’s most important priorities by managing information, coordinating complex schedules and travel, preparing for critical meetings, tracking follow-up, and connecting people across a geographically distributed organization.

This is a high-visibility role for someone who brings exceptional organization, judgment, communication, discretion, and initiative to everything they do.

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* What You’ll Do
**

• Manage and maintain the President’s complex calendar, including meetings, appointments, travel, and special events.
• Serve as a trusted gatekeeper, helping prioritize meeting requests, communications, and commitments based on business importance.
• Prepare the President for key meetings by gathering background information, prior decisions, open action items, agendas, and briefing materials.
• Coordinate and prepare materials for executive, leadership, and board meetings.
• Prepare correspondence, reports, presentations, agendas, meeting minutes, and other executive communications.
• Manage the President’s inbox, organizing and prioritizing communications and identifying items requiring executive attention.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expenses.
• Travel with and support the President during business travel as needed.
• Attend designated meetings and accurately document key decisions, action items, responsibilities, and follow-up needs.
• Maintain a centralized tracker of the President’s actions and commitments and proactively follow up to ensure completion.
• Serve as a professional point of contact between the President and employees, executives, clients, vendors, and other stakeholders.
• Handle confidential, sensitive, and proprietary information with a high degree of discretion.
• Conduct research and compile information for the President as requested.
• Assist with company events, executive functions, leadership activities, special projects, and organizational initiatives.
• Anticipate scheduling, communication, and administrative needs and proactively address them.
• Exercise sound judgment by identifying conflicting priorities, potential risks, or over commitments and recommending practical alternatives.

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* Required:**

• 5+ years of experience supporting a senior executive, preferably a President, CEO, or other C-suite leader.
• Bachelor’s degree preferred; equivalent professional experience may be considered.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong interpersonal and relationship-building skills.
• Ability to prioritize competing demands and work effectively under pressure.
• Strong meeting documentation and note-taking skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Strong proficiency with Microsoft Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to exercise independent judgment and anticipate executive needs.
• Willingness and ability to travel approximately 20–30% domestically, with some international travel.

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* Preferred:**

• Experience directly supporting a President or CEO.
• Experience…