Accounts Payable Specialist

Position monitors the outflow of capital by the timely processing of invoices and payments for our locations in Michigan and Indiana.

• Analyze vendor invoices and expense reports for accuracy and eligibility for payment
• Facilitate vendor payments, which may include verification of Federal , purchase order review, and discrepancy resolution
• Verify payments by reviewing checks and vouchers prior to signature
• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop‑payment orders as needed
• Assist with accounting records and ledgers by reconciling monthly statements and transactions
• Follow guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records
• Assist in month end closing procedures and prepare consolidated journal entries
• Facilitate correct and timely preparation of reports before sending to President/Owner
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits
• Annually prepare and submit 1099s
• Ensure proper maintenance, filing, and storage of records in case of audits
• Reconcile Company credit cards monthly
• Manage incoming payments and apply accordingly
• Manage annual vehicle registration renewal for company fleet

• Excellent verbal and written communication skills
• Proficient in accounting software and Microsoft Office Suite or related programs
• Thorough understanding of accounts payable and accounts receivable functions
• Excellent analytical and problem‑solving skills, comfortable with math and basic calculations
• Excellent organizational skills and attention to detail
• Ability to maintain confidential records
• Basic understanding of the general ledger

• Associate's degree in accounting preferred or equivalent in experience
• Minimum three years experience in accounts payable / receivable
• Bookkeeping experience preferred
• Quick Books experience preferred

• Prolonged periods sitting or standing at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Accounts Payable job functions necessitate the need to have a criminal background check completed