Office Assistant

Our client, a local gas industry business, is seeking an Office Assistant to join their team. As an Office Assistant, you will be part of the accounting and operations support function, helping coordinate day-to-day invoice processing, and vendor communication.

Job Title: Office Assistant

Location: Bear Lake, MI

Pay Range: $18.00 - $21.00 per hour based on experience

Shift:8:00am - 4:00pm Monday - Friday

What's the Job?

• Review, code, and process vendor invoices daily with exact allocations to specific lease numbers, well names, and AFEs.
• Perform regular ledger reconciliations and audit vendor statements to resolve billing discrepancies or unauthorized charges.
• Coordinate internally with the parts department and field workers to verify charges and ensure accurate job coding.
• Manage the accounting email inbox and handle vendor inquiry calls using professional written and verbal communication.
• Handle daily incoming physical mail and maintain a structured digital and physical filing system (no outbound shipping or freight logistics).

What's Needed?

• 1-2 years of dedicated accounts payable or bookkeeping experience.
• Strong, confident working knowledge of Quick Books Desktop and Microsoft Excel.
• Excellent verbal communication skills to collaborate across departments and support accurate charge verification.
• Professional written and verbal communication skills to manage vendor inquiries and accounting correspondence.
• High attention to detail with the ability to follow coding and allocation requirements consistently.

What's in it for me?

• Full-time opportunity in a hands-on office role focused on accuracy, organization, and accountability.
• Work that directly supports field operations through verified charges and correctly coded invoices.
• A structured environment where you can strengthen your accounts payable and reconciliation skills.
• Clear day-to-day responsibilities that reward consistency and strong follow-through.
• The chance to build trusted relationships with internal teams and vendors through timely, professional communication.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)