Administrative Assistant – Estate Planning & Tax​/Corporate Finance

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Dykema Gossett PLLC, a leading national law firm, is seeking to hire an Administrative Assistant – Estate Planning & Tax/Corporate Finance in our Bloomfield Hills office. Under the supervision of the Office Administrator, the Administrative Assistant will assist attorneys and paralegals in providing quality legal services to clients, including preparation of correspondence, legal documents, electronic and non-electronic court filings, etc. The role also involves maintaining calendars, scheduling meetings, depositions, etc.,

maintaining files, and anticipating internal and external client needs.

• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation, prioritizes assignments and meets specific deadlines on projects.
• Files electronic and non-electronic filings with various courts and other entities.
• Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
• Assist with numerous client tax returns throughout the entire calendar year and the annual tax deadline. Includes copying, scanning, binding, etc. for mailings.
• Assist with specialized filings and mailings which include copying, scanning etc. for mailing to the IRS.
• Create Corporate Records, including creation of stock certificate.
• Maintains and coordinates attorneys’ calendars including scheduling and reminding attorneys of appointments and various other dates.
• Makes travel arrangements and prepares itineraries.
• Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
• Reviews and routes incoming mail not marked personal and confidential, if requested to do so. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
• Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
• Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers.
• Prepares and submits expense reports.
• Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
• Assists other administrative assistants with work overflow.
• Perform other responsibilities/tasks as requested.

• High school diploma or GED required; one to two years of post‑high school education preferred.
• Three to five years of related work experience in a law firm. Experience in multiple practice areas, including estate planning and corporate finance required.
• Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures, is a plus.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of Net Documents, Intapp Open, File Trail and Chrome River helpful. Ability to use a redlining tool.
• Excellent written and verbal communication skills, including grammar, spelling and proofreading.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• Exceptional attention to detail required ensuring documents/correspondence are error‑free. Must be meticulous in actively seeking out inconsistencies, errors, or missing information before moving forward.
• High degree of confidentiality regarding clients, guests,…