Administrative Assistant II

Job Description:

• We are seeking a dynamic and versatile Administrative Assistant to join our team.
• The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team.
• This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

• Answer and direct incoming calls with professionalism and a friendly demeanor
• Welcome and assist guests and visitors, ensuring a positive experience
• Manage calendars, schedule appointments and coordinate meetings
• Oversee conference room scheduling and ensure meeting spaces are prepared
• Maintain office supplies and place orders as needed
• Manage and update SharePoint sites and shared documents
• Coordinate meal orders for meetings and team events
• Prepare and submit expense reports accurately and on time
• Distribute branded apparel and manage inventory
• Provide travel booking and logistics support
• Serve as backup support for fellow administrative team members
• Assist with the planning and execution of employee recognition programs

• Friendly, professional and polite demeanor
• Strong team player with a collaborative attitude
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)
• Exceptionally organized and detail-oriented
• Able to prioritize tasks and manage time effectively
• Capable of working independently with minimal supervision
• Proactive problem solver with a strong sense of ownership and accountability

• Three plus years of experience in a corporate or professional setting
• Experience with travel booking and expense management systems
• Familiarity with SharePoint content management

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more. If you take pride in your work and are committed to personal and professional success, let's talk. Please visit  to learn more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.