Receptionist - Data Entry
Listed on 2026-01-01
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant
Mac Allister® Surface Prep provided pay range
This range is provided by Mac Allister® Surface Prep. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range$18.25/hr - $18.25/hr
Location:
Kalkaska, MI, United States
Hours:
M-F 8:30 a.m.
- 5 p.m. and every 4th Saturday 7 a.m.
- 12 noon
Hourly pay: $18.25
The receptionist is responsible for answering the main switchboard and forwarding calls to the appropriate person as well as paging that person if they are not available at their workstation. Greets customers as they come in. Receptionist sorts all mail and puts it in the appropriate mail folder for delivery.
Responsibilities- Switchboard:
Answer in‑coming calls and forward them to the correct department or person - Mail: open and sort all mail; sending it to correct mail folders for delivery
- Filing: put invoices in numeric and alphabetical order
- Make sure all memos and job postings get sent to the correct person for posting
- Enter time cards/payroll for the entire branch
- Complete the Send it Back Report for HEQ and TES shops on Mondays
- Code all outside and monthly vendors invoices
- Scan and attach invoices and other documents to service work orders and part documents
- Enter daily bin counts when help in the warehouse is required
- Maintain the cash drawer
- Fill in for the administrative assistant when needed
- Order and maintain the novelty inventory and accounts
- Help with special projects
- Knowledge, skills, and abilities typically acquired through a high school education
- Ability to answer phones and learn to operate a switchboard
- Knowledge using a PC with experience using Microsoft Office
- Ability to run CAT Access and credit card transactions
- Knowledge on the cash drawer system Unify Three
- At least 2 years of time‑keeping experience
- Must have a pleasant voice and attitude and answer phones with courtesy
The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.
All Mac Allister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.
Referrals increase your chances of interviewing at Mac Allister® Surface Prep by 2x.
Seniority level- Entry level
- Full‑time
- Administrative
- Administrative and Support Services
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