Administrative Assistant II - Schools & Alumni Relations

Position: Administrative Assistant II - Schools Advancement & Alumni Relations
Location: Bloomfield Hills

Administrative Assistant II – Schools Advancement & Alumni Relations

Founded by Detroit philanthropists George and Ellen Booth in 1904, Cranbrook Educational Community is one of the world’s leading centers of education, science, and art. The campus includes a graduate Academy of Art, contemporary Art Museum, Center for Collections and Research, House and Gardens, Institute of Science, and more than 1,600 students attending pre‑K through 12 independent college‑preparatory schools.

Responsibilities Clerical and Volunteer Support

• Keep Directors of Parent Relations and Alumni Relations informed on event progress. Respond to calls and emails in a timely and professional manner.
• Coordinate and attend event meetings. Take meeting minutes when asked and distribute them in a timely fashion.
• Assist the Business Services office in negotiating contracts and filing for raffle, liquor, and other required licenses.
• Enter purchase requisitions as needed and seek/manage quotes from vendors.
• Compile, maintain and update event timelines/planning binders.

Development Support

• Send tax information to donors and attendees as necessary.
• Manage all phases of auction events.
• Work with the Director of Parent Relations on volunteer succession planning.
• Maintain and respect donor confidentiality.

Acquisitions/Finance Support

• Assist volunteers in creating and tracking event budgets.
• Update donor, advertising and sponsor forms weekly.
• Manage auction item intake. Label and store all items in an organized and secure manner using standard inventory tracking system.
• Work with Business Office to reconcile event budgets.

Marketing and Communications Support

• Create, compile and organize event promotional material. Coordinate the distribution of material to relevant constituents, including volunteers, donors, sponsors and advertisers.
• Assist in the mailing/distribution of invitations and track all responses. Maintain lists of event attendees.
• Work with the Directors of Parent Relations and Alumni Relations to maintain and keep current online content via Cran Net and the Schools website.
• Approach work with a service‑oriented perspective and possess strong interpersonal skills.
• Polite, respectful and professional communications with the event chairs and all volunteers is required.

Set‑Up

• Assist in the set‑up and tear‑down at all events and help manage guest check‑in and check‑out at all events.

Requirements

• A high school degree or GED is required.
• A minimum of two years administrative experience is required.
• Excellent communication skills are needed to interact with donors, sponsors, advertisers, event volunteers, parents, faculty and staff.
• Computer proficiency in Microsoft Office Suite is required; experience with design software is preferred.
• Must have strong attention to detail as well as the ability to prioritize and organize multiple tasks.
• Ability to exercise discretion and confidentiality is required.
• Requires a valid Michigan driver’s license with a satisfactory driving record.

Benefits

• Medical, dental, life insurance.
• Long-term and short-term disability.
• Retirement programs with employer contribution.
• Generous paid time off and 11 paid holidays plus 3 floating holidays.
• Employee discounts and a unique educational environment.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Primary and Secondary Education

Location:

Bloomfield Hills, MI

For consideration, please submit a resume and cover letter.

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